Administrative Assistant Job at MHC Healthcare in Hyde Park Township

Marana Main Health Center, Marana, Arizona, United States of America

Job Description

Posted Thursday, October 3, 2024 at 9:00 AM

MHC Healthcare is seeking an Administrative Assistant to join the Administration team at the Marana Main Health Center, located in the heart of Marana, AZ. The Administrative Assistant enhances the effectiveness of the leadership team by providing administrative support to the assigned leadership team as directed.

MHC Healthcare is a Federally Qualified Community Health Center (FQHC), with 17 sites in Tucson and Pima County. Our mission is to improve our Community by providing exceptional, whole-person healthcare.

The following qualifications are required:

• High school diploma or equivalent
• 2 years’ experience in an administrative role, supporting management

The following qualifications are preferred:

• Bachelor’s degree in a relevant field, or equivalent work experience
• Administrative experience in a healthcare setting
• Valid Arizona Notary commission, per ARS:41-312(E). MHC will reimburse for associated fees
• Basic understanding of medical terminology

Equivalent combination of education and experience may be considered if applicable and must be directly related to the functions and body of knowledge required to successfully perform the job.

This position has the following supervisory responsibility:

Does not direct or supervise others.

The ideal candidate will also possess the following knowledge, skills, and abilities:

• Ability to work effectively with all levels of personnel, clients, and internal and external stakeholders.
• Excellent writing skills, including composing and proofreading, with accuracy in spelling and punctuation.
• Proficient in Microsoft Office suite of applications and other common business software with ability to prepare PowerPoint slides and other types of presentations.
• Skilled in data entry and typing, with high accuracy.
• Well organized with an ability to work independently.
• Excellent customer service, organizational, and communication skills with emphasis on responsiveness, building trust, mutual respect, and courtesy.
• Demonstrates cultural competence and commitment to supporting and promoting diversity, equity, and inclusion through work performance and professional interactions.

Duties and Responsibilities:

Note: duties and responsibilities may vary depending on assigned department(s) and executive(s) supported.

• Provides regular, daily administrative support as assigned.
• Composes correspondence and responds to inquiries as directed.
• Assists with special projects as assigned.
• Supports the appointment schedules of assigned leadership to include scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests for assigned leadership by greeting them in person or by phone.
• Attends regularly scheduled meetings as assigned to discuss work assignments and prioritize responsibilities.
• Answers phones, directs communications, and provides information as appropriate for daily support of work schedule.
• Assists in managing incoming email for the purpose of new requirements, short-notice tasks, and correspondence requiring an immediate response.
• Maintains files for the department(s) supported.
• Maintains professional confidence and protects organization by keeping information confidential.
• Completes tasks or requirements with other MHC departments on behalf of assigned leadership.
• Assists with coordination of office functions and meetings on behalf of assigned leadership with internal and external stakeholders.
• Assists with coordination of group meetings to include scheduling, communication, agenda preparation and distribution, taking notes, and composing and distributing meeting minutes.
• Maintains files as directed.
• Ensures delivery, receipt, and distribution of mail and packages.
• Orders and maintains adequate office supplies.

MHC Healthcare’s vision is to be the premier provider and employer in community health. To support our mission and vision in our community, MHC Healthcare believes health and well-being must start at home. Therefore, employees have many opportunities to care for our own health and wellness with benefits such as:

• Medical, Dental, and Vision
• 403(b) with employer contribution
• Short-term disability and other benefits
• Paid time off including 11 holidays plus vacation and sick leave accrual
• Paid bereavement, jury duty, and community service time
• Employee discount for medical/dental/behavioral health services ($500 per year for full-time)
• Education reimbursement ($3,000 per year for full-time)

MHC Healthcare will recruit, hire, train, and promote persons in all job titles without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. In addition, all personnel actions such as compensation, promotion, demotion, benefits, transfers, staff reductions, terminations, reinstatement and rehire, company-sponsored training, education and tuition assistance, and social and recreational programs will be administered in accordance with the principles of equal employment opportunity.

Marana Main Health Center, Marana, Arizona, United States of America

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