Administrative Assistant Job at McNaughton-McKay Electric Company in New Bern

Overview

Administrative Assistant role at McNaughton-McKay Electric Company

General Summary: Provides administrative support for the Branch. Provides back up for the Receptionist.

Responsibilities

• Sorts and distributes mail and faxes to the appropriate personnel.
• Coordinates repair / service for office equipment.
• Orders literature / catalogs for the literature room.
• Updates employee telephone listings and lobby directory.
• Orders business cards, name tags, letterhead and forms.
• Processes both incoming and internal phone calls as well as page requests.
• Greets and directs customers, vendors and visitors.
• Documents employee attendance of Vendor lunch and learns.
• Assists in creating, implementing and revising procedures and work instructions.
• Supports the quality initiatives set forth by the region.
• Generates memos, faxes and letters as required.

Assist With Company Events

• Open Houses in conjunction with the Sales Manager.
• Holiday events.
• Lunches for internal training sessions.
• Schedules for Branch meetings.
• Assist other departments as required.

Knowledge/Skills/Abilities

• High School diploma or equivalent required.
• 6+ months administrative experience preferred.
• Intermediate PC skills with MS Office Products required.
• Proven communication skills, oral and written.
• Ability to work with minimal supervision: organizing, prioritizing and completing tasks at own initiative.

Reporting Relationships

Reports To: Office Manager, Operations Manager

Direct Reports: None

Working Conditions

Normal office environment

EEO/AA/M/F/Vet/Disability Employer

Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity