Administrative Assistant Job at Inside Higher Ed in Columbus

Overview

The Department of Physics, within the College of Arts and Sciences, seeks an Administrative Assistant to join our team. This position provides fiscal and administrative support for the Department of Physics; serves as the liaison and fiscal support for business, teaching, and research functions for a group of physics faculty members, post-doctoral researchers, research associates, graduate and undergraduate students, and visitors; generates reports and monitors faculty account balances to ensure individual projects and budgets are within spending limits and within compliance; arranges and processes purchasing, travel, reimbursements, payments, personnel requests, and other related transactions; serves as p-card manager; monitors, investigates, and resolves fiscal/transactional issues for assigned group; reconciles monthly transactions in collaboration with the business operations team; consults with department grant specialists, grad studies, and HR as needed; supports operational needs of the department as needed including mail and package distribution, supporting events, arranging logistics, preparing and distributing event materials, updating website information, maintaining listservs, assisting with asset management, and assisting with administrative staff and student training; provides backup support for other administrative staff when needed and serves in a back-up capacity to perform other reasonable duties as assigned; this position serves as part of a team to support college and department business operations and must be team and customer service oriented.

Responsibilities

• Provide fiscal and administrative support for the Department of Physics; serve as liaison and fiscal support for business, teaching, and research functions for faculty, post-doctoral researchers, research associates, graduate and undergraduate students, and visitors.


• Generate reports and monitor faculty account balances to ensure projects and budgets stay within spending limits and comply with policies.


• Arrange and process purchasing, travel, reimbursements, payments, personnel requests, and other related transactions; serve as p-card manager; monitor, investigate, and resolve fiscal/transactional issues for the assigned group.


• Reconcile monthly transactions in collaboration with the business operations team; consult with department grant specialists, grad studies, and HR as needed.


• Support operational needs of the department including mail and package distribution, supporting events, arranging logistics, preparing and distributing event materials, updating website information, maintaining listservs, asset management, and assisting with administrative staff and student training.


• Provide backup support for other administrative staff and perform other reasonable duties as assigned; work as part of a team to support college and department operations; provide excellent customer service.

Qualifications

• Required: High School diploma or GED with 2 years of administrative experience.


• Desired: Associate degree. Prior experience in office/business management, Workday, Microsoft Office and knowledge of University policies and procedures.

Additional Information

• Salary Range: $21.35-$27.88


• The offer for this position will fall within this range based on internal equity, the unit's available budget, and the candidate's qualifications.

Location: Physics Research Building (0070)

Position Type: Regular

Scheduled Hours: 40

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.