Administrative Assistant Job at University of Illinois Chicago (UIC) School of P
University of Illinois Chicago (UIC) School of Public Health, Chicago, IL, United States, 60290
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Hiring Department: Department of Neurology & Rehab Medicine
Location: Chicago, IL USA
Requisition ID: 1035390
FTE: 1
Work Schedule: M-F 8:30 AM-5:00 PM
Shift: Days
# of Positions: 1
Workplace Type: On-Site
Posting Close Date: 8/25/2025
Salary Range (commensurate with experience): $0.00 - 80,000.00 / Annual Salary
About The University Of Illinois Chicago: UIC is a major urban public research university in Chicago, serving over 34,000 students. It is a designated Minority Serving Institution (MSI), AANAPSI, and HSI, with a diverse student body and a strong emphasis on research and community engagement.
Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.
Position Summary: Provide high-level administrative support to the Department of Neurology and Rehabilitation, assisting with day-to-day operations, managing departmental activities, and supporting faculty and staff.
Duties & Responsibilities:
- Oversees planning and implementation of special events (Grand Rounds)
- Manages departmental reception area and related duties
- Processes staff reimbursements and submits receipts
- Assists in billing and revenue cycle reporting, procurement, and payments
- Reconciles T-Card and P-card purchases
- Supports fellowship program recruitment, evaluations, and meetings
- Manages FMWEB requests and emergencies
- Handles vendor reporting and payments
- Manages departmental mail services/mailboxes
- Supports Department Leadership and other duties as needed
Minimum Qualifications:
- High school diploma or equivalent
- Five (5) years of combined experience in relevant areas, including college coursework in business, finance, or related fields, or equivalent professional experience
*Additional education or experience in specialized areas may be required depending on the position.
To Apply: Complete all sections of the online application, including work history, education, and supporting documents such as resumes or transcripts. Ensure the application is fully completed before the close date. Illinois residency required within 180 days of employment.
UIC is an equal opportunity employer and provides accommodations to applicants and employees. Request an Accommodation.
Seniority level
- Entry level
Employment type
- Full-time
Job function
- Administrative
Industries
- Higher Education