FAMILY EXPRESS CORPORATION is hiring: Administrative Assistant in Valparaiso

SUMMARY / OBJECTIVE

Assist all departments with administrative duties as explained below.

ESSENTIAL FUNCTIONS

• Types all correspondence, reports, letters and memos as directed.
• Maintains and organizes files, work areas, and office equipment.
• Directs the flow of information and traffic in the office including phone calls, appointments, inquiries, and complaints.
• Utilizes standard telephone equipment for handling incoming and outgoing telephonic communications into/out of the corporate office.
• Provides any and all assistance necessary in accommodating staff according to their needs.
• Files and organizes information including but not limited to letters, memos, phone messages, and documents as necessary to maintain an orderly flow of information and organized retention process.
• Orders all supplies to maintain office efficiency.
• Keeps minutes for the predetermined meetings and distributes them to the proper areas, as assigned.
• Preparation of various reports (marketing, operations, labor management, etc.) by utilizing data mining tool and techniques.
• Must be able to meet deadlines and handle projects simultaneously.
• Performs all other related duties as assigned.

COMPETENCIES

• Integrity and accountability
• Innovation and creativity
• Adaptive and flexible
• Teamwork and leadership
• Self-confidence and humility
• Professionalism and work ethic

SUPERVISORY RESPONSIBILITY

This position has no supervisory responsibilities.

WORK ENVIORNMENT

This role will operate in a combination of environments including retail convenience stores, distribution center, industrial bakery, and professional office setting. Ability to tolerate extreme temperatures for minimum of 30-minute intervals. Exposure to cleaning solvents.

TRAVEL

No travel outside of daily travel to Family Express locations is expected for this position.

ROLE QUALIFICATIONS

• Must be at least 18 years of age
• Must have reliable transportation
• Proficiency in Microsoft Word, Excel, and Outlook
• Digital literacy

PREFERRED EXPERIENCE REQUIREMENTS

2 years in an administrative role

MINIMUM EDUCATION REQUIREMENTS

High school diploma, GED, or the equivalent

PREFERRED EDUCATION REQUIREMENTS

2 year college degree

REQUIRED SKILLS

• Ability to analyze situations and solve problems at strategic and tactical levels
• Practiced at organization and planning
• Employ Critical thinking and problem solving
• Maintains composure and operates with emotional intelligence
• Ethical reasoning and decision-making
• Strong attention to detail
• Receptive and responsive to feedback
• Excellent verbal and written communication skills
• Time management, prioritization, and sense of urgency

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is required to stand for prolonged periods; work longer than eight (8) hour shifts, reach, climb, balance, stoop, mop, sweep, change garbage, kneel, crouch; talk and hear; taste and smell. The employee must occasionally lift and/or move up to 50 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.