Human Resources (HR) Assistant Job at Robert Half in Brewster

We are looking for a dedicated Human Resources Assistant to join our team in Brewster, New York. In this long-term contract role, you will play a crucial part in supporting our recruitment and onboarding processes while ensuring smooth administrative operations. This position offers an opportunity to contribute to a dynamic wholesale distribution environment.

Responsibilities:

• Coordinate schedules and manage calendars, including arranging interviews and maintaining effective communication with candidates.

• Oversee the applicant tracking system by processing applications, updating candidate information, and scheduling interviews.

• Prepare interview materials such as schedules and candidate profiles to ensure seamless interview processes.

• Facilitate the onboarding of new hires by collecting required documentation and organizing orientation sessions.

• Maintain accurate records and generate reports related to recruitment activities.

• Provide administrative assistance across all stages of the recruitment cycle.

• Post job openings on both internal and external platforms to attract candidates with relevant experience.

• Monitor candidate progress and maintain detailed applicant data in the tracking system.

• Arrange drug screenings and conduct background checks efficiently and professionally.

• Ensure timely communication with candidates and internal teams, delivering a positive experience for all stakeholders.

• Proven experience in human resources administration or a related field.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Proficiency in using applicant tracking systems and other HR-related software.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Detail-oriented with a focus on accuracy in maintaining records and reports.
• Familiarity with recruitment processes, including onboarding and interview coordination.
• Prior experience in scheduling, background checks, and processes related to pre-employment requirements is preferred.