Watonwan County, MN
License Center Clerk/Administrative Assistant
Watonwan County, MN, Saint James, Minnesota, United States
Salary:
$23.05 Hourly Location :
St. James, MN Job Type:
Full-time Job Number:
2025-38 Department:
Auditor/Treasurer's Office Opening Date:
09/05/2025 Closing Date:
9/19/2025 11:00 PM Central
Nature of Work
This is technical and clerical work involving the application of specialized procedures, according to established laws, regulations, policies and procedures relating to functions of the License Center, Auditor's Office and Human Resources. Work requires the exercise of judgment in applying these procedures in day-to-day duties. Employees work under the supervision of the Finance Director but also receive general guidance from the Human Resources Director and Office Manager. Work is reviewed through conferences and reports. Essential Functions
Performs advanced clerical and/or recordkeeping related duties. Prepares and maintains records of various documents submitted and issued. Explains regulations and operating procedures to the public and staff of private firms and governmental agencies. Performs other work as required.
License Center - Performs registration and related activities pertaining to motor vehicles and DNR. Issues and renews driver's licenses and ID cards. Examines documents and related materials, and processes vital statistic records. May prepares and balances motor vehicle, DNR, driver's license and vitals reports.
Administrative Assistant - Attends County Board meetings and hearings, keeping detailed records of proceedings and drafts minutes. Composes, edits and prepares correspondence, reports, emails and other documents. Scans documents for records retention. Assists the Human Resources Director in scheduling interviews, records maintenance and various projects.
Responsible to observe all Watonwan County safety and health rules and to apply the principles of accident prevention in day-to-day duties.
Desirable Qualifications
Training and Experience Requires high school diploma or equivalent. Requires at least 6 months experience with responsibility for clerical duties, computer/data entry, and public contact/customer service.
Knowledge, Abilities and Skills Requires proficient clerical skills, including computer, typing/keyboarding and filing. Considerable knowledge of specialized policies, regulations, statutes, procedures, legal and technical forms and terminology pertaining to the area of specialization, or the ability to acquire such knowledge in a short time. Ability to prepare difficult reports from financial or other data. Skill in use of office equipment required in area of specialization.
Ability to acquire sufficient knowledge of department operations to be able to substitute temporarily for the Office Manager when required. Ability to establish and maintain effective working relationships with other employees and the general public.
Requires manual and finger dexterity to accurately and efficiently operate required equipment. Requires ability to sit or stand for extended periods of time. May require ability to climb ladders or ability to lift up to 30 pounds.
Salary is minimum depending on qualifications. Up to 2 pay increases per year. 2025 WATONWAN COUNTY BENEFITS
VACATION
- 16 days first year SICK LEAVE
- 13 days per year HOLIDAYS
- 11.5 holidays
HEALTH PLAN/FLEXIBLE BENEFIT PLANS: Minnesota Healthcare Consortium - Medica HSA Qualified Plans with choice of Medica Passport network, or Mayo Accountable Care Organization. County contributes to a VEBA or HSA to cover out-of-pocket costs. Single, Employee + Children, Employee + Spouse and Family plans available.
LIFE INSURANCE -
$15,000 policy paid by County
RETIREMENT
- Public Employees Retirement Coordinated Plan Employee contribution - 6.5% County contribution - 7.5%
OPTIONAL BENEFITS
(certain items can be purchased pre-tax): - Dental Insurance - Vision Insurance - Short-Term Disability Insurance - Long-Term Disability Insurance - Supplemental Life Insurance - Health Savings Account if HSA Plan - Dependent Care Reimbursement Account - Health Care Reimbursement Account - Accident Insurance - Hospital Care Insurance - Critical Illness Insurance - Deferred Compensation - pre/post-tax investment plans 01
Which of the following best describes your level of education?
High School Diploma/GED Some College Associates Bachelors Masters or higher None of the above
02
Please list the specific degree that you completed. If not yet completed, list your major field of study. If none, type N/A. 03
Within the last 10 years, how many years of general office experience do you have doing filing, basic record keeping and computer use/data entry?
No experience Less than 6 months 6 months to less than 1 year 1 year to less than 2 years 2 years to less than 3 years 3 years to less than 4 years 4 years or more
04
Within the last 10 years, how many years of experience do you have working with the public in any position?
No experience Less than 6 months 6 months to less than 1 year 1 year to less than 2 years 2 years to less than 3 years 3 years to less than 4 years 4 years or more
05
Within the last 10 years, how many years of experience do you have utilizing computers to perform advanced clerical functions such as preparing and maintaining records and correspondence, and organizing electronic files.
No experience Less than 6 months 6 months to less than 1 year 1 year to less than 2 years 2 years to less than 3 years 3 years to less than 4 years 4 years or more
06
Within the last 10 years, how many years of experience do you have in assisting customers and explaining regulations and procedures to them?
No experience Less than 6 months 6 months to less than 1 year 1 year to less than 2 years 2 years to less than 3 years 3 years to less than 4 years 4 years or more
07
Within the last 10 years, how many years of experience do you have preparing financial reports and balancing accounts?
No experience Less than 6 months 6 months to less than 1 year 1 year to less than 2 years 2 years to less than 3 years 3 years to less than 4 years 4 years or more
08
Please select the one source that describes how you first learned about this opening.
Newspaper Shopper Indeed Minnesota Works Website Facebook Watonwan County Website Friend, Family or Colleague Other
09
If you selected Other, please indicate where you heard about this job opportunity. If you selected Newspaper or Shopper, please specify which one. Required Question
$23.05 Hourly Location :
St. James, MN Job Type:
Full-time Job Number:
2025-38 Department:
Auditor/Treasurer's Office Opening Date:
09/05/2025 Closing Date:
9/19/2025 11:00 PM Central
Nature of Work
This is technical and clerical work involving the application of specialized procedures, according to established laws, regulations, policies and procedures relating to functions of the License Center, Auditor's Office and Human Resources. Work requires the exercise of judgment in applying these procedures in day-to-day duties. Employees work under the supervision of the Finance Director but also receive general guidance from the Human Resources Director and Office Manager. Work is reviewed through conferences and reports. Essential Functions
Performs advanced clerical and/or recordkeeping related duties. Prepares and maintains records of various documents submitted and issued. Explains regulations and operating procedures to the public and staff of private firms and governmental agencies. Performs other work as required.
License Center - Performs registration and related activities pertaining to motor vehicles and DNR. Issues and renews driver's licenses and ID cards. Examines documents and related materials, and processes vital statistic records. May prepares and balances motor vehicle, DNR, driver's license and vitals reports.
Administrative Assistant - Attends County Board meetings and hearings, keeping detailed records of proceedings and drafts minutes. Composes, edits and prepares correspondence, reports, emails and other documents. Scans documents for records retention. Assists the Human Resources Director in scheduling interviews, records maintenance and various projects.
Responsible to observe all Watonwan County safety and health rules and to apply the principles of accident prevention in day-to-day duties.
Desirable Qualifications
Training and Experience Requires high school diploma or equivalent. Requires at least 6 months experience with responsibility for clerical duties, computer/data entry, and public contact/customer service.
Knowledge, Abilities and Skills Requires proficient clerical skills, including computer, typing/keyboarding and filing. Considerable knowledge of specialized policies, regulations, statutes, procedures, legal and technical forms and terminology pertaining to the area of specialization, or the ability to acquire such knowledge in a short time. Ability to prepare difficult reports from financial or other data. Skill in use of office equipment required in area of specialization.
Ability to acquire sufficient knowledge of department operations to be able to substitute temporarily for the Office Manager when required. Ability to establish and maintain effective working relationships with other employees and the general public.
Requires manual and finger dexterity to accurately and efficiently operate required equipment. Requires ability to sit or stand for extended periods of time. May require ability to climb ladders or ability to lift up to 30 pounds.
Salary is minimum depending on qualifications. Up to 2 pay increases per year. 2025 WATONWAN COUNTY BENEFITS
VACATION
- 16 days first year SICK LEAVE
- 13 days per year HOLIDAYS
- 11.5 holidays
HEALTH PLAN/FLEXIBLE BENEFIT PLANS: Minnesota Healthcare Consortium - Medica HSA Qualified Plans with choice of Medica Passport network, or Mayo Accountable Care Organization. County contributes to a VEBA or HSA to cover out-of-pocket costs. Single, Employee + Children, Employee + Spouse and Family plans available.
LIFE INSURANCE -
$15,000 policy paid by County
RETIREMENT
- Public Employees Retirement Coordinated Plan Employee contribution - 6.5% County contribution - 7.5%
OPTIONAL BENEFITS
(certain items can be purchased pre-tax): - Dental Insurance - Vision Insurance - Short-Term Disability Insurance - Long-Term Disability Insurance - Supplemental Life Insurance - Health Savings Account if HSA Plan - Dependent Care Reimbursement Account - Health Care Reimbursement Account - Accident Insurance - Hospital Care Insurance - Critical Illness Insurance - Deferred Compensation - pre/post-tax investment plans 01
Which of the following best describes your level of education?
High School Diploma/GED Some College Associates Bachelors Masters or higher None of the above
02
Please list the specific degree that you completed. If not yet completed, list your major field of study. If none, type N/A. 03
Within the last 10 years, how many years of general office experience do you have doing filing, basic record keeping and computer use/data entry?
No experience Less than 6 months 6 months to less than 1 year 1 year to less than 2 years 2 years to less than 3 years 3 years to less than 4 years 4 years or more
04
Within the last 10 years, how many years of experience do you have working with the public in any position?
No experience Less than 6 months 6 months to less than 1 year 1 year to less than 2 years 2 years to less than 3 years 3 years to less than 4 years 4 years or more
05
Within the last 10 years, how many years of experience do you have utilizing computers to perform advanced clerical functions such as preparing and maintaining records and correspondence, and organizing electronic files.
No experience Less than 6 months 6 months to less than 1 year 1 year to less than 2 years 2 years to less than 3 years 3 years to less than 4 years 4 years or more
06
Within the last 10 years, how many years of experience do you have in assisting customers and explaining regulations and procedures to them?
No experience Less than 6 months 6 months to less than 1 year 1 year to less than 2 years 2 years to less than 3 years 3 years to less than 4 years 4 years or more
07
Within the last 10 years, how many years of experience do you have preparing financial reports and balancing accounts?
No experience Less than 6 months 6 months to less than 1 year 1 year to less than 2 years 2 years to less than 3 years 3 years to less than 4 years 4 years or more
08
Please select the one source that describes how you first learned about this opening.
Newspaper Shopper Indeed Minnesota Works Website Facebook Watonwan County Website Friend, Family or Colleague Other
09
If you selected Other, please indicate where you heard about this job opportunity. If you selected Newspaper or Shopper, please specify which one. Required Question