Mack & Associates, Ltd. is hiring: Administrative Assistant in Chicago

Base pay range

$60,000.00/yr - $70,000.00/yr

Overview

A private investment firm in Chicago is looking for an Administrative Assistant to join their team. The Administrative Assistant will provide high-level support to senior leadership, including multiple top executives across the organization. This full-time position offers a competitive salary and a robust benefits package—including medical, dental, vision, 401(k), and paid time off.

Key Responsibilities

• Provide dedicated administrative support to senior leadership, including calendar coordination, meeting planning, and prioritization of daily activities
• Organize internal and external meetings (both virtual and in-person), handling logistics such as catering, materials prep, and visitor coordination
• Manage end-to-end travel planning—booking flights, hotels, ground transportation, and preparing detailed itineraries
• Track and process expenses and reimbursements accurately and in a timely manner
• Act as a point of contact for internal teams and external partners, maintaining professionalism and discretion at all times
• Assist in preparing polished documents, presentations, and communications on behalf of executives
• Support special projects involving research, file management, and process tracking across departments
• Keep files, records, and office supplies organized to help the team operate efficiently
• Work in close partnership with other administrative staff to ensure smooth coverage and seamless coordination

Qualifications

• 2–5 years of administrative experience supporting senior-level professionals in a fast-moving, corporate setting
• College degree strongly preferred
• Demonstrated ability to handle confidential information with a high level of discretion and professionalism
• Exceptionally organized, detail-conscious, and proactive—able to anticipate needs and stay ahead of deadlines
• Strong communicator, both in writing and in person, with a polished and professional presence
• Confident using Microsoft Office tools, especially Outlook, Word, Excel, and PowerPoint
• Comfortable working independently while also contributing as a reliable and collaborative team member
• Positive attitude, self-motivated, and service-oriented—takes initiative and shows up with a “no task too small” mindset

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Investment Banking