Career Group
This opportunity is with a client of Career Group, a premier, Women-Owned recruiting agency recognized nationwide for excellence in corporate and administrative staffing. We connect talented professionals with top companies and act as trusted career advisors every step of the way.
Executive Personal Assistant to Private UHNWI
An accomplished tech entrepreneur is seeking a highly organized, tech-savvy, and proactive Executive Personal Assistant. Youll play a critical role in ensuring smooth day-to-day operations, managing priorities, and helping bring big ideas to life. This role involves providing comprehensive personal and administrative support, including managing schedules, assisting with communications, and overseeing daily business needs. The ideal candidate will demonstrate discretion, agility, and the ability to anticipate and respond to evolving priorities in a dynamic, fast-paced environment. This is a remote role that requires onsite availability as needed. Candidates should be based in the Seattle area for occasional household support.
Key Responsibilities: Executive Support Manage and maintain complex, dynamic calendars Coordinate detailed domestic and international travel itineraries Oversee meeting scheduling, confirmations, and follow-ups Manage professional and personal vendors, service providers, and contracts Organize, review, and process administrative paperwork. Maintain organized records and filing systems (both digital and physical). Manage calendars, appointments, meetings, and domestic travel logistics. Draft, proofread, and respond to correspondence including emails and letters. Prepare presentations, reports, and materials for meetings or events. Track expenses, manage reconciliations, and process invoices accurately and confidentially. Conduct research and compile data to support decision-making. Coordinate with vendors, service providers, and internal staff. Proactively identify and address operational needs. Support occasional domestic travel as needed to assist the principal or household operations. Personal Support Coordinate personal errands, appointments, and household logistics Assist with online purchases, reservations, gifting, and travel arrangements Manage personal and family calendars, including special events and milestones Track and manage important deadlines, renewals, subscriptions, and reminders
What Were Looking For 5+ years experience as an Executive Personal Assistant supporting UHNWIs in a fast-paced environment Tech-savvy and quick to adapt to new systems with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workplace Highly organized with strong attention to detail and follow-through. Exceptional written and verbal communication skills. Trusted with sensitive information; exercises sound judgment and discretion. Self-directed with a proactive and anticipatory mindset. Demonstrated ability to manage administrative workflows effectively. Please submit a resume for consideration.
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you have updated your LinkedIn profile and that you start collecting your references early. #J-18808-Ljbffr
An accomplished tech entrepreneur is seeking a highly organized, tech-savvy, and proactive Executive Personal Assistant. Youll play a critical role in ensuring smooth day-to-day operations, managing priorities, and helping bring big ideas to life. This role involves providing comprehensive personal and administrative support, including managing schedules, assisting with communications, and overseeing daily business needs. The ideal candidate will demonstrate discretion, agility, and the ability to anticipate and respond to evolving priorities in a dynamic, fast-paced environment. This is a remote role that requires onsite availability as needed. Candidates should be based in the Seattle area for occasional household support.
Key Responsibilities: Executive Support Manage and maintain complex, dynamic calendars Coordinate detailed domestic and international travel itineraries Oversee meeting scheduling, confirmations, and follow-ups Manage professional and personal vendors, service providers, and contracts Organize, review, and process administrative paperwork. Maintain organized records and filing systems (both digital and physical). Manage calendars, appointments, meetings, and domestic travel logistics. Draft, proofread, and respond to correspondence including emails and letters. Prepare presentations, reports, and materials for meetings or events. Track expenses, manage reconciliations, and process invoices accurately and confidentially. Conduct research and compile data to support decision-making. Coordinate with vendors, service providers, and internal staff. Proactively identify and address operational needs. Support occasional domestic travel as needed to assist the principal or household operations. Personal Support Coordinate personal errands, appointments, and household logistics Assist with online purchases, reservations, gifting, and travel arrangements Manage personal and family calendars, including special events and milestones Track and manage important deadlines, renewals, subscriptions, and reminders
What Were Looking For 5+ years experience as an Executive Personal Assistant supporting UHNWIs in a fast-paced environment Tech-savvy and quick to adapt to new systems with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workplace Highly organized with strong attention to detail and follow-through. Exceptional written and verbal communication skills. Trusted with sensitive information; exercises sound judgment and discretion. Self-directed with a proactive and anticipatory mindset. Demonstrated ability to manage administrative workflows effectively. Please submit a resume for consideration.
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you have updated your LinkedIn profile and that you start collecting your references early. #J-18808-Ljbffr