Executive Personal Assistant

1 day ago Be among the first 25 applicants Hold Security is an Information Security consulting firm specializing in protecting company data. Our core services include Deep Web Monitoring, Cyber Threat Intelligence, Credential Integrity Services, Electronic Identity Management and Protection, and Security Assessments/Pen Testing. We also offer services in Regulatory Compliance, Risk Management, Incident Response, and Cyber Investigations. Our mission is to help companies establish and maintain robust security systems. We are seeking a highly skilled and proactive Executive Assistant/Personal Assistantto provide top-level support in a fast-paced, entrepreneurial environment. The ideal candidate will be highly organized, detail-oriented, and able to anticipate needs while handling diverse responsibilities with discretion and efficiency. In this role, you will be the right hand to the President, ensuring seamless day-to-day operations, managing key projects, and acting as a trusted point of contact. You must be able to prioritize multiple tasks, work independently, and handle confidential matters with professionalism. Key Responsibilities Executive Support Efficiently manage a complex calendar, scheduling meetings and prioritizing time-sensitive tasks. Draft, edit, and handle confidential correspondence with professionalism. Coordinate and book comprehensive travel arrangements, including itineraries, accommodations, and logistics. Prepare, proofread, and organize presentations, reports, and key documents. Provide personal assistance to the President as needed. Provide personal assistance to the COO, including handling day-to-day needs and collaborating on special projects to support business operations and strategic initiatives. Project & Relationship Coordination Keep track of vendor and client interactions on behalf of the President, ensuring effective communication and timely follow-ups. Oversee and execute special projects with organizational impact. Conduct research, prepare reports, and support strategic initiatives. Organize company events and team-building activities to foster collaboration and engagement. Prioritization & Problem-Solving Manage competing priorities, ensuring deadlines are met and urgent issues are addressed proactively. Anticipate needs, identify challenges, and implement effective solutions. Conference & Event Coordination Handle research, preparation, and submission of materials for conferences and industry events. Organize logistics for the Presidents participation, ensuring a professional and polished presence. Administrative & Operational Support Assist with general administrative tasks to ensure smooth daily operations. Maintain records, track expenses, and support office management functions as needed. Qualifications & Skills Proven experience in the Executive Assistant role is a must. Strong organizational skills ability to prioritize, multitask, and maintain attention to detail. Exceptional written and verbal communication skills. Proactive problem-solving mindset ability to anticipate challenges and propose solutions. Effective time management ability to handle multiple priorities and meet deadlines in a fast-paced environment. Discretion and confidentiality experience handling sensitive information with the highest level of professionalism. Ability to work independently while also excelling in a collaborative setting. Adaptability comfortable in a dynamic, high-pressure environment with shifting priorities. Advanced knowledge of all Microsoft Office components (Outlook, Word, Excel, PowerPoint) is crucial. Experience with Adobe Acrobat and social media platforms is a plus. Education & Experience Minimum of 4 years of experience supporting C-Level Executives. Compensation Salary will be based on experience and the potential of the candidate. Join our team and play a critical role in driving success in a mission-driven, high-impact environment! Job Type: Full-time 401(k) 401(k) matching Flexible spending account Health savings account Paid time off Vision insurance Experience: Executive administrative support: 4 years (Required) Microsoft Office: 4 years (Required) Ability to Commute: Mequon, WI 53092 (Required) Seniority level

Seniority level

Mid-Senior level Employment type

Employment type

Full-time Job function

Job function

Administrative Industries

Computer and Network Security Referrals increase your chances of interviewing at Hold Security, LLC by 2x Sign in to set job alerts for Executive Personal Assistant roles.

Greater Milwaukee $60,000.00-$60,000.00 2 weeks ago Menomonee Falls, WI $24.00-$28.00 2 months ago Milwaukee, WI $55,000.00-$60,000.00 1 month ago Waukesha, WI $40,000.00-$60,000.00 2 years ago Menomonee Falls, WI $24.00-$28.00 2 months ago Office Manager | Full-Time | MARCUS Performing Arts Center

Office Manager-Kiewit-Advanced Technologies

Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr