Lovascogroup
Executive Assistant to the President
(Part-Time)
About LoVasco
LoVasco is on a mission to inspire, engage, and empower one million people to build healthier and wealthier lives. Our core focus is to help organizations deliver world-class benefits and compensation to the employees they care about and steward individuals financial wellbeing in and out of the workplace. We serve two core audiences (this role focuses on the latter): HR and C-suite professionals of middle market companies looking to elevate their total rewards strategy (health benefits, retirement plans, compensation, and well-being). Individuals looking for concierge-level financial planning and wealth management in the context of a deep relationship with a trusted advisor. About the Role As the Executive Assistant to the President, youll serve as the right hand to our founder and Presidentmanaging the calendar, ensuring priorities are aligned, and keeping strategic initiatives moving forward. In addition to supporting the President, youll also provide high-level administrative support to other members of the executive team as needed. Whether it's coordinating meetings, facilitating communication, or helping move cross-functional projects along, youll be a key partner in keeping our leadership aligned and effective. This role goes far beyond task managementyou're protecting time, energy, and focus so the executive team can operate at their highest level of impact. You will thrive in this role if you are detail-obsessed, emotionally intelligent, tech-savvy, and relentlessly proactive. You dont wait to be told what to doyou anticipate, prioritize, and act. Outcomes Youll Own Calendar Mastery: Presidents calendar is 100% aligned with company prioritiesno wasted time, no surprises. Inbox + Communication Flow: Ensure Presidents inbox is triaged and key items are surfaced daily. Draft, send, and manage communications with polish and speed. Meeting Excellence: Prepare agendas, pre-reads, attend sales call sessions, and take ownership of follow-ups and action items. Ensure no meeting ends without a next action. Energy Management: Proactively manage the Presidents calendar to incorporate buffers, preparation time, and restorative breaks to optimize focus and productivity. Execution Support: Assist with light project management, travel planning, event coordination, and personal admin tasks as needed. Confidentiality & Trust: You are a vault. What happens in the executive office stays in the executive office. Youre Perfect for This If You... Are obsessed with productivity and efficiency (you read books like Getting Things Done and The ONE Thing for fun). Have worked in a high-performance environmentpreferably supporting a senior executive. Love juggling many tasks and have systems to make sure nothing gets dropped. Know your way around tools like Microsoft 365, Salesforce, Asana, Box, Calendly, and Zoom. Have excellent written and verbal communication skills (youll often be the voice behind the voice). Take Extreme Ownershipyou love feedback and actively seek ways to get better. Have deep integrity and know how to handle sensitive information discreetly. What Success Looks Like in 12 Months The President spends 90% of their time in their zone of genius.
No priority slips through the cracksyouve adopted our work style and built a frictionless GTD system for task and time management. Youve built internal trust across departments by consistently following through. Youve helped improve our executive workflows, making our team faster and more focused. Benefits Part Time 401(k) plan and company match Generous paid time off Summer Friday hours Professional development assistance Volunteer days with local charity Team building events and outings
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LoVasco is on a mission to inspire, engage, and empower one million people to build healthier and wealthier lives. Our core focus is to help organizations deliver world-class benefits and compensation to the employees they care about and steward individuals financial wellbeing in and out of the workplace. We serve two core audiences (this role focuses on the latter): HR and C-suite professionals of middle market companies looking to elevate their total rewards strategy (health benefits, retirement plans, compensation, and well-being). Individuals looking for concierge-level financial planning and wealth management in the context of a deep relationship with a trusted advisor. About the Role As the Executive Assistant to the President, youll serve as the right hand to our founder and Presidentmanaging the calendar, ensuring priorities are aligned, and keeping strategic initiatives moving forward. In addition to supporting the President, youll also provide high-level administrative support to other members of the executive team as needed. Whether it's coordinating meetings, facilitating communication, or helping move cross-functional projects along, youll be a key partner in keeping our leadership aligned and effective. This role goes far beyond task managementyou're protecting time, energy, and focus so the executive team can operate at their highest level of impact. You will thrive in this role if you are detail-obsessed, emotionally intelligent, tech-savvy, and relentlessly proactive. You dont wait to be told what to doyou anticipate, prioritize, and act. Outcomes Youll Own Calendar Mastery: Presidents calendar is 100% aligned with company prioritiesno wasted time, no surprises. Inbox + Communication Flow: Ensure Presidents inbox is triaged and key items are surfaced daily. Draft, send, and manage communications with polish and speed. Meeting Excellence: Prepare agendas, pre-reads, attend sales call sessions, and take ownership of follow-ups and action items. Ensure no meeting ends without a next action. Energy Management: Proactively manage the Presidents calendar to incorporate buffers, preparation time, and restorative breaks to optimize focus and productivity. Execution Support: Assist with light project management, travel planning, event coordination, and personal admin tasks as needed. Confidentiality & Trust: You are a vault. What happens in the executive office stays in the executive office. Youre Perfect for This If You... Are obsessed with productivity and efficiency (you read books like Getting Things Done and The ONE Thing for fun). Have worked in a high-performance environmentpreferably supporting a senior executive. Love juggling many tasks and have systems to make sure nothing gets dropped. Know your way around tools like Microsoft 365, Salesforce, Asana, Box, Calendly, and Zoom. Have excellent written and verbal communication skills (youll often be the voice behind the voice). Take Extreme Ownershipyou love feedback and actively seek ways to get better. Have deep integrity and know how to handle sensitive information discreetly. What Success Looks Like in 12 Months The President spends 90% of their time in their zone of genius.
No priority slips through the cracksyouve adopted our work style and built a frictionless GTD system for task and time management. Youve built internal trust across departments by consistently following through. Youve helped improve our executive workflows, making our team faster and more focused. Benefits Part Time 401(k) plan and company match Generous paid time off Summer Friday hours Professional development assistance Volunteer days with local charity Team building events and outings
#J-18808-Ljbffr