Human Resources Assistant Job at Wright Beverage Distributing in City of Rochest

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Overview

The Human Resources Assistant plays a vital role in supporting the HR team across the entire employee lifecycle. This position owns the full onboarding process from pre-hire to post-hire, manages HRIS accuracy, coordinates recruitment logistics, handles offboarding and unemployment claims, and supports compliance activities. Acting as a central liaison between candidates, new hires, managers, and HR partners, the HR Assistant ensures smooth communication, consistent follow-through, and a positive employee experience. They also contribute to engagement initiatives, HR programs, and administrative operations that foster a collaborative and compliant workplace.

Key Responsibilities

• Coordinate all aspects of onboarding, including pre-hire communications, orientation scheduling, new hire material preparation, HRIS setup, and compliance tracking
• Support recruitment logistics by scheduling interviews, maintaining candidate communication, and ensuring smooth transitions from offer to hire
• Act as liaison between candidates, new hires, managers, and HR partners to streamline communication and resolve inquiries
• Manage offboarding processes, including exit paperwork, system access removal, benefits/COBRA notifications, and return of company property
• Conduct exit interviews and surveys, track feedback, and identify trends for retention improvement
• Support employee engagement initiatives, recognition programs, surveys, and company events
• Assist with HR program administration, including benefits enrollment, learning and development coordination, and special projects
• Manage unemployment claims, including timely state responses, documentation gathering, and maintaining accurate records
• Prepare materials for internal and external audits and track compliance-related documentation, certifications, and training completions
• Maintain DOT compliance by overseeing and updating files and documentation
• Provide general HR administrative support, including calendar management, meeting coordination, and information flow across departments
• Ensure HRIS data accuracy through timely updates, audits, and compliance with privacy regulations
• Serve as a resource for routine HR inquiries, providing timely and professional assistance
• Promote a positive HR presence through responsiveness, clear communication, and reliable follow-through

Qualifications & Requirements

• Associate’s degree in related field or equivalent experience required; PHR certification preferred
• 1–2 years’ HR experience with knowledge of employee relations, benefits, recruitment, and safety required; 3+ years and Paycom HRIS experience preferred
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Excellent interpersonal, problem-solving, time management, and organizational skills
• Strong written and verbal communication abilities with adaptability to change and shifting priorities
• Ability to handle confidential information with discretion and professionalism
• Ability to travel regularly to Rochester, Buffalo, and Leroy locations
• Ability to sit or stand for extended periods, perform repetitive tasks accurately, and lift up to 30 pounds