Coburn Place
Job Title:
Controller
DepDepartment:
Operations
RepReports To:
VP of Operations
FLSFSLA Status:
Exempt/Salary
Rev
Coburn Place offers compassionate support and safe housing choices for survivors of domestic violence and their children. We specialize in fresh starts - letting survivors lead the way in creating their own paths forward. Coburn Place is a dynamic, and trauma-informed organization with a skilled and collaborative team and a complex budget. While our work is critical for the community we live in, we also know that work-life balance, best-in-class benefits, and growing together contribute to our success.
Position Overview:
The Controller is responsible for overseeing all accounting and financial reporting functions of the organization. This role ensures that the organization's financial practices comply with nonprofit accounting standards, supports strategic planning through budgeting and forecasting, and maintains strong internal controls. The Controller works closely with the Vice President of Operations, President & CEO, Finance Committee, and other senior leadership to support the financial health and mission of the organization.
Key Responsibilities:
Accounting & Financial Management Oversee day-to-day accounting functions, including general ledger, accounts payable/receivable, payroll, and bank reconciliations. Prepare timely and accurate monthly, quarterly, and annual financial statements in accordance with GAAP and nonprofit standards (FASB ASC 958). Ensure the integrity of financial data through regular reconciliations and review. Manage revenue recognition, especially for grants, contributions, and restricted funds. Manage the process of submitting claims and documentation for reimbursement of public grants. Budgeting & Forecasting
Lead the annual budgeting process, including coordination with department heads and senior management. Monitor actual performance against budget, analyze variances, and provide recommendations. Develop financial forecasts and scenario planning to support organizational decision-making. Grants & Fund Accounting
Track and report on restricted and unrestricted funds. Support agency compliance with grant requirements and provide financial reports to funders as needed in collaboration with Compliance Director. Support Development Team with grant proposals and funder reporting. Provide current information and guidance to teams across the organization on project budgets. Audit, Tax, and Compliance
Coordinate the annual audit process with external auditors. Prepare schedules and documentation required for audits and IRS Form 990 filings. Ensure compliance with federal, state, and local financial and tax regulations. Internal Controls & Financial Policies
Develop and maintain strong internal controls to safeguard organizational assets. Update and enforce financial policies and procedures. Identify and mitigate financial risks. Plan for growing cash reserves. Leadership & Collaboration
Serve as a financial liaison to the Board of Directors and Finance Committee. Provide financial training and guidance to staff as needed. Collaborate and problem-solve with colleagues on the Operations Team and across the organization. Qualifications:
Education & Experience
Bachelor's degree in Accounting, Finance, or related field required; CPA preferred. Minimum 5-7 years of progressive accounting experience, with at least 2 years in a nonprofit environment. Experience with fund accounting, grants management, and donor-restricted funds is essential. Skills & Competencies
Proficiency in nonprofit accounting software (e.g., QuickBooks, Sage Intacct, Bloomerang, etc). Strong understanding of GAAP and nonprofit financial reporting standards. Familiarity with Code of Federal Regulations (CFR), especially Title 2 regarding federal grants & agreements, preferred. Excellent analytical, problem-solving, and organizational skills. Effective communicator with the ability to translate financial data into actionable insights. Strong leadership and interpersonal skills. Focused and attentive to detail. Benefits
Generous employer-supported health insurance for staff and families; Employer match for 401k contributions; Flexible Paid Time Off; Hybrid schedule available; Paid holidays and quarterly mental health days; Employer paid short-term disability and life insurance; Access to professional development opportunities
Controller
DepDepartment:
Operations
RepReports To:
VP of Operations
FLSFSLA Status:
Exempt/Salary
Rev
Coburn Place offers compassionate support and safe housing choices for survivors of domestic violence and their children. We specialize in fresh starts - letting survivors lead the way in creating their own paths forward. Coburn Place is a dynamic, and trauma-informed organization with a skilled and collaborative team and a complex budget. While our work is critical for the community we live in, we also know that work-life balance, best-in-class benefits, and growing together contribute to our success.
Position Overview:
The Controller is responsible for overseeing all accounting and financial reporting functions of the organization. This role ensures that the organization's financial practices comply with nonprofit accounting standards, supports strategic planning through budgeting and forecasting, and maintains strong internal controls. The Controller works closely with the Vice President of Operations, President & CEO, Finance Committee, and other senior leadership to support the financial health and mission of the organization.
Key Responsibilities:
Accounting & Financial Management Oversee day-to-day accounting functions, including general ledger, accounts payable/receivable, payroll, and bank reconciliations. Prepare timely and accurate monthly, quarterly, and annual financial statements in accordance with GAAP and nonprofit standards (FASB ASC 958). Ensure the integrity of financial data through regular reconciliations and review. Manage revenue recognition, especially for grants, contributions, and restricted funds. Manage the process of submitting claims and documentation for reimbursement of public grants. Budgeting & Forecasting
Lead the annual budgeting process, including coordination with department heads and senior management. Monitor actual performance against budget, analyze variances, and provide recommendations. Develop financial forecasts and scenario planning to support organizational decision-making. Grants & Fund Accounting
Track and report on restricted and unrestricted funds. Support agency compliance with grant requirements and provide financial reports to funders as needed in collaboration with Compliance Director. Support Development Team with grant proposals and funder reporting. Provide current information and guidance to teams across the organization on project budgets. Audit, Tax, and Compliance
Coordinate the annual audit process with external auditors. Prepare schedules and documentation required for audits and IRS Form 990 filings. Ensure compliance with federal, state, and local financial and tax regulations. Internal Controls & Financial Policies
Develop and maintain strong internal controls to safeguard organizational assets. Update and enforce financial policies and procedures. Identify and mitigate financial risks. Plan for growing cash reserves. Leadership & Collaboration
Serve as a financial liaison to the Board of Directors and Finance Committee. Provide financial training and guidance to staff as needed. Collaborate and problem-solve with colleagues on the Operations Team and across the organization. Qualifications:
Education & Experience
Bachelor's degree in Accounting, Finance, or related field required; CPA preferred. Minimum 5-7 years of progressive accounting experience, with at least 2 years in a nonprofit environment. Experience with fund accounting, grants management, and donor-restricted funds is essential. Skills & Competencies
Proficiency in nonprofit accounting software (e.g., QuickBooks, Sage Intacct, Bloomerang, etc). Strong understanding of GAAP and nonprofit financial reporting standards. Familiarity with Code of Federal Regulations (CFR), especially Title 2 regarding federal grants & agreements, preferred. Excellent analytical, problem-solving, and organizational skills. Effective communicator with the ability to translate financial data into actionable insights. Strong leadership and interpersonal skills. Focused and attentive to detail. Benefits
Generous employer-supported health insurance for staff and families; Employer match for 401k contributions; Flexible Paid Time Off; Hybrid schedule available; Paid holidays and quarterly mental health days; Employer paid short-term disability and life insurance; Access to professional development opportunities