The Smilist is hiring: Office Receptionist in Great Neck

We are seeking a highly organized and proactive Office Receptionist with prior experience to ensure the smooth day-to-day operations of our office. This role involves overseeing general office upkeep, managing supplies and shipments, supporting lab coordination, and assisting with meeting logistics. The ideal candidate is detail-oriented, professional, and thrives in a fast-paced environment.

Key Responsibilities:

• Office Management and Presentation:
  • Maintain a clean, organized, and welcoming office environment
  • Ensure all common areas, meeting rooms, and reception areas are tidy and presentable
• Supply and Inventory Management:
  • Monitor and reorder office, kitchen, and other facility supplies as needed
• Receptionist and Administrative Support:
  • Welcome and direct visitors in a professional manner
  • Handle incoming calls, emails, and other general inquiries
• Lab Management Support:
  • Assisting with coordination and oversight of lab cases
• Meetings and Event Coordination:
  • Arrange catering and logistics for office meetings and team lunches
  • Schedule and prepare meeting rooms, including materials and technology if necessary 
• Mail and Shipping Handling:
  • Receive, sort, and distribute incoming mail and packages
  • Prepare outgoing shipments, ensuring accuracy and timely dispatch

Preferred Qualifications:

• Proven experience as an office receptionist or in a similar administrative role
• Excellent organizational and multitasking skills
• Strong communication and interpersonal skills
• Proficiency in Google Suite and basic office equipment
• High attention to detail and a proactive approach to problem solving

Position Details:

• Location: Great Neck, NY - On Site
• Schedule: Part Time - approximately 20-30 hours per week - must be available to come into Great Neck 5 days a week
• Compensation: $20.00/hour

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