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Net2Source Inc.

Executive Administrative Assistant Job at Net2Source Inc. in New York

Net2Source Inc., New York, NY, United States, 10261

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This range is provided by Net2Source Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$34.00/hr - $35.00/hr

Title: Executive Administrative Assistant

Duration: 06+ Months with Possible Extensions

Location: New York, NY 10282

Job Summary & Responsibilities:

  • Provide administrative support in a team-oriented environment; Flexibility to support varying teams and cover where necessary
  • Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
  • Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
  • Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner.
  • Arrange internal and client meetings on and off the Client campus – working with conference services to book conference rooms and catering, register guests, ensure materials organized
  • Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested
  • Handles highly confidential and sensitive client information with utmost discretion.
  • Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
  • Adhere to Compliance regulations and gain the relevant approvals

Qualifications:

  • Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government.
  • Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information.
  • Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
  • Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
  • Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
  • Extreme attention to detail and organizational skills, with ability to prioritize tasks.
  • Quick learner and self-starter with excellent anticipation skills.
  • Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
  • Highest degree of integrity, professionalism, and diplomacy is required.
  • Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required.
  • Familiar with expense platforms such as SAP Concur
  • Supportive team player with a positive attitude.
  • 3-5 years of experience

Seniority level

  • Seniority level

    Associate

Employment type

  • Employment type

    Contract

Job function

  • Job function

    Administrative

  • Industries

    Banking, Investment Banking, and Insurance

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