Administrative Assistant Job at Robert Half in Halethorpe

We are looking for a detail-oriented Administrative Assistant to join our team in Halethorpe, Maryland. This is a long-term contract position with the opportunity to contribute significantly to daily operational tasks and customer support. The role requires strong organizational skills, multitasking abilities, and excellent communication to ensure seamless scheduling and administrative processes.

Responsibilities:

• Coordinate preventive maintenance schedules, dispatch tasks, and order necessary parts.

• Assist in updating schedules by adding new tasks and managing work orders.

• Monitor and confirm the availability of inventory

• Handle incoming calls and provide support

• Respond to customer requests

• Support time tracking and follow-ups with technicians to ensure accuracy.

• Maintain detailed records and ensure all administrative tasks are completed efficiently.

• Collaborate with team members to streamline processes and improve workflow.

• Proven experience in administrative assistance or a similar role.

• Exceptional organizational and multitasking abilities.

• Strong customer service skills and ability to handle inquiries professionally.

• Proficiency in data entry and general office tasks.

• Comfort with answering inbound calls and managing administractive duties.

• Familiarity with Salesforce or similar platforms is a plus.

• Ability to work effectively in a fast-paced environment.

• Detail-oriented with excellent problem-solving skills.