Administrative Assistant Job at Catholic Schools in the Diocese of Austin in Sac

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Overview

The Administrative Assistant fulfills the mission of the Catholic school by providing general organizational support within the framework of the school’s philosophy, organization, and policies. The Administrative Assistant serves as the assistant to the principal by supporting the administrative needs of the principal and assigned office duties. The Administrative Assistant has decision making responsibilities within essential job functions, in keeping with school policies. The position is hired and evaluated by the principal.

Responsibilities

• Supports and upholds the philosophy of Catholic education and the mission of the school
• Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
• Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese
• Maintains confidentiality regarding school matters
• Provides comprehensive secretarial duties for the principal and school office
• Supports the principal in the preparation of documents, reports, and correspondence
• Supports the principal in their work with the Board, personnel, facilities, vendors, and volunteers
• Assists in maintaining the principal’s and school’s main calendar
• Maintains current and accurate records according to school policy
• Meets staff development guidelines as set forth by the Diocese/local administration
• Demonstrates professionalism in conduct, demeanor, and work habits
• Maintains a work schedule that maximizes availability to the school, students and staff
• Serves as a professional representative of the principal and school
• Communicates effectively with those in the school community
• Collaborates with peers to enhance the work environment and support organizational planning
• Answers the school phones and greets students and patrons of the school

Knowledge, Skills, And Abilities

• Knowledge of the basic teachings of the Catholic Church
• Knowledge of Microsoft Office applications
• Knowledge of use of office equipment
• Able to communicate effectively in both written and verbal form
• Able to work well with others in the school community
• Skill in handling multiple tasks simultaneously
• Skill in organizing and relating information in an understandable format
• Skill in job appropriate technology
• Skill in critical thinking and planning

Education

Minimum Qualifications

• High school diploma or equivalent

Experience

• Experience as secretary or administrative assistant

Certifications And Training

• Must submit an Ethics and Integrity in Ministry (EIM) Application for Ministry within the first week of employment, participate in an EIM Basic abuse prevention training workshop within 30 days of submitting a complete Application for Ministry, and maintain EIM compliance during the entire term of employment.

Working Conditions

• Required to work some nights and weekends
• Required to manage high to moderate levels of stress
• Required to work a minimum of a full school day
• Required to work in standard office and school conditions

Employee Certification

All employees must adhere to the Catholic Schools Standards of Conduct, the Diocese of Austin EIM policies, and the social, ethical, and moral teachings of the Roman Catholic Church as interpreted by the Bishop of Austin.

Texas is an “at-will” employment state. Letters of employment are not contracts, nor do they bind the employer or the employee to a predetermined time or guarantee of employment.

Requirements

• Language Proficiency: English (proficient in conversing, reading, and writing); Spanish (proficient in conversing, reading, and writing) - Preferred

• Valid Driver’s License
• Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Primary and Secondary Education

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