Administrative Assistant - Facilities Job at Hansell Tierney in Seattle

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This range is provided by Hansell Tierney. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$25.00/hr - $60.00/hr

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Our client is seeking an Administration Assistant - Facilities.

Location: Onsite (Seattle)

Length of Assignment: 6 months (Contract)

Benefits: Three insurance levels, 401K + match, sick leave, and working with a great company!

Summary

We are seeking a skilled and detail-oriented Administrative Assistant to join our client’s Facilities Management. The individual will be responsible for managing access and keys to facilities for staff and vendors, manning the front desk and helping to triage and answer communications as well as other administrative tasks as needed. We are seeking an early riser who is able to be onsite at 6AM Monday – Friday.

Responsibilities

• Key Management: Audit and manage the master key card and key set inventory for employees and vendors.
• Front Desk & Communications: Answer phones, triage requests via phone and radio, and manage department communications, including monthly maintenance alerts.
• Procurement & Invoicing Support: Assist with purchasing and invoicing, including submitting purchase orders, matching receipts, coding invoices, and managing Grainger account requests.
• Office & Facility Coordination: Maintain a clean and stocked office, manage staff schedules and training lists, and handle the vendor check-in/check-out process.
• Meeting & Event Coordination: Plan and coordinate large meetings and celebratory events as needed.
• Experience working directly on facilities management teams.

Estimated Compensation

$25.00 - $60.00 per hour depending on skills and experience.

About Hansell Tierney

Hansell Tierney is one of the premier staffing and recruiting companies in the Pacific Northwest. Launched in 2001, we are a woman-owned business that serves and staffs Northwest organizations by doing things the right way, not just the easiest way. Hansell Tierney partners with candidates and clients to match the best candidates with interesting local opportunities. We navigate every relationship with the highest level of discretion and service while holding ourselves accountable to our promises. Our business thrives on our deep understanding of the job market and our ability to skillfully tailor our recruitment process to meet our clients’ unique needs.

This Organization Participates in E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Seniority level

• Associate

Employment type

• Contract

Job function

• Administrative

Industries

• Hospitals and Health Care

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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