Paul Davis Restoration
Office Coordinator
The Office Coordinator supports the day-to-day operations of the office, ensuring smooth communication, organization, and job file management. This role is essential in helping the team stay on track, providing administrative support, and keeping documentation accurate and up to date. Clerical & Administrative Support Answer phones, greet visitors, and route calls/messages. Manage incoming/outgoing mail, packages, and job-related documents. Schedule meetings, appointments, and assist with team calendars. Job File & Documentation Support Assist with setting up, maintaining, and closing job files. Enter job-related notes and documents into company systems (e.g., QuickBooks, Bill.com, Xactimate, DocuSketch, or internal software). Support Job Cost Coordinator with paperwork and data entry as needed. Operations Support Coordinate vendor scheduling and maintain subcontractor contact info. Order office supplies and field equipment when needed. Ensure paperwork, signatures, and compliance documents are properly filed. Team Support Provide administrative assistance to managers and technicians. Help with timesheet collection and expense report submissions. Support customer communication by preparing letters, packets, or follow-ups as directed. Qualifications Prior experience in office administration, customer service, or clerical work preferred. Strong organizational skills with attention to detail. Proficient with Microsoft Office (Word, Excel, Outlook) and able to learn industry software. Clear written and verbal communication skills. Ability to multitask and stay calm in a fast-paced environment. Paul Davis Values Deliver What You Promise Respect The Individual Have Pride In What You Do Practice Continuous Improvement Compensation & Benefits Competitive hourly pay with opportunities for growth. 401(k) with company participation Paid Time Off (PTO)
and company-recognized holidays. Supportive,
winning team culture
where everyone contributes and grows together. Be part of a company that values teamwork, integrity, and making a difference for homeowners in their time of need.
The Office Coordinator supports the day-to-day operations of the office, ensuring smooth communication, organization, and job file management. This role is essential in helping the team stay on track, providing administrative support, and keeping documentation accurate and up to date. Clerical & Administrative Support Answer phones, greet visitors, and route calls/messages. Manage incoming/outgoing mail, packages, and job-related documents. Schedule meetings, appointments, and assist with team calendars. Job File & Documentation Support Assist with setting up, maintaining, and closing job files. Enter job-related notes and documents into company systems (e.g., QuickBooks, Bill.com, Xactimate, DocuSketch, or internal software). Support Job Cost Coordinator with paperwork and data entry as needed. Operations Support Coordinate vendor scheduling and maintain subcontractor contact info. Order office supplies and field equipment when needed. Ensure paperwork, signatures, and compliance documents are properly filed. Team Support Provide administrative assistance to managers and technicians. Help with timesheet collection and expense report submissions. Support customer communication by preparing letters, packets, or follow-ups as directed. Qualifications Prior experience in office administration, customer service, or clerical work preferred. Strong organizational skills with attention to detail. Proficient with Microsoft Office (Word, Excel, Outlook) and able to learn industry software. Clear written and verbal communication skills. Ability to multitask and stay calm in a fast-paced environment. Paul Davis Values Deliver What You Promise Respect The Individual Have Pride In What You Do Practice Continuous Improvement Compensation & Benefits Competitive hourly pay with opportunities for growth. 401(k) with company participation Paid Time Off (PTO)
and company-recognized holidays. Supportive,
winning team culture
where everyone contributes and grows together. Be part of a company that values teamwork, integrity, and making a difference for homeowners in their time of need.