Government Jobs
Administrative Support Officer
The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana. The Office of Aging and Adult Services (OAAS) is seeking a motivated and organized professional to provide high-level administrative support in its New Orleans Regional Office. In this role, you'll assist regional leadership in ensuring vital programs for older adults and individuals with adult-onset disabilities run smoothly and effectively. If you're a strong communicator, a natural problem-solver, and thrive in a fast-paced, mission-driven environment, this is your chance to make a real impact in your community. An ideal candidate should possess the following competencies: Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training. Three years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Duties: Provide front-line administrative support by answering phones, managing office email inboxes, scheduling meetings, and coordinating communications via Outlook and Zoom. Support program operations by tracking and processing Permanent Supportive Housing (PSH) applications, maintaining databases, and assisting with document preparation using Adobe Pro. Manage payroll and timekeeping duties for OAAS regional staff and serve as backup for related functions at the state office level. Maintain accurate records and compliance by organizing paper files, submitting document disposal requests, and managing National Voter Registration Act (NVRA) documentation. Oversee office logistics including supply inventory, equipment maintenance, and property control across multiple regions, ensuring readiness for audits and adherence to ORM safety policies. Assist with general administrative functions such as printing, mailing, scanning, attending meetings, and supporting OAAS emergency response efforts when activated. An ideal candidate will possess: Experience with administrative operations including timekeeping, supply/equipment management, property control, and safety audits. Familiarity with NVRA reporting requirements and Medicaid Long Term Care Programs (e.g., Nursing Facilities, CCW, ADHC, LT-PCS, PACE, PSH). Proficiency in Microsoft Office Suite, SharePoint, LEO, Zoom, and Adobe Acrobat (Reader and Pro). This position will require 5 days in the office. Some local in-state travel may rarely be required. Location: Office of Aging and Adult Services / OAAS - Headquarters - 320 LDH AD PROGRAM OPERATIONS-RO1 / Orleans Parish Appointment Type: Job appointment (temporary appointment that may last up to 48 months). Cost Center: 3201022001 Position Number(s): 50667717 LDH supports Louisiana's commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities. How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. Contact Information: Debbie Parris-Thymes Debbie.Parris-Thymes2@la.gov LA Department of Health (LDH) Division of Human Resources PO Box 4818 Baton Rouge, LA 70821 225-342-6477 This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218
The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana. The Office of Aging and Adult Services (OAAS) is seeking a motivated and organized professional to provide high-level administrative support in its New Orleans Regional Office. In this role, you'll assist regional leadership in ensuring vital programs for older adults and individuals with adult-onset disabilities run smoothly and effectively. If you're a strong communicator, a natural problem-solver, and thrive in a fast-paced, mission-driven environment, this is your chance to make a real impact in your community. An ideal candidate should possess the following competencies: Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training. Three years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Duties: Provide front-line administrative support by answering phones, managing office email inboxes, scheduling meetings, and coordinating communications via Outlook and Zoom. Support program operations by tracking and processing Permanent Supportive Housing (PSH) applications, maintaining databases, and assisting with document preparation using Adobe Pro. Manage payroll and timekeeping duties for OAAS regional staff and serve as backup for related functions at the state office level. Maintain accurate records and compliance by organizing paper files, submitting document disposal requests, and managing National Voter Registration Act (NVRA) documentation. Oversee office logistics including supply inventory, equipment maintenance, and property control across multiple regions, ensuring readiness for audits and adherence to ORM safety policies. Assist with general administrative functions such as printing, mailing, scanning, attending meetings, and supporting OAAS emergency response efforts when activated. An ideal candidate will possess: Experience with administrative operations including timekeeping, supply/equipment management, property control, and safety audits. Familiarity with NVRA reporting requirements and Medicaid Long Term Care Programs (e.g., Nursing Facilities, CCW, ADHC, LT-PCS, PACE, PSH). Proficiency in Microsoft Office Suite, SharePoint, LEO, Zoom, and Adobe Acrobat (Reader and Pro). This position will require 5 days in the office. Some local in-state travel may rarely be required. Location: Office of Aging and Adult Services / OAAS - Headquarters - 320 LDH AD PROGRAM OPERATIONS-RO1 / Orleans Parish Appointment Type: Job appointment (temporary appointment that may last up to 48 months). Cost Center: 3201022001 Position Number(s): 50667717 LDH supports Louisiana's commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities. How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. Contact Information: Debbie Parris-Thymes Debbie.Parris-Thymes2@la.gov LA Department of Health (LDH) Division of Human Resources PO Box 4818 Baton Rouge, LA 70821 225-342-6477 This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218