Aston Carter
A/R Specialist Opportunity in Watertown, Wisconsin
As an Accounts Receivable Specialist, you will play a crucial role in maintaining and improving our financial processes. You will be responsible for managing customer invoices, ensuring timely payments, and maintaining communication with clients to resolve any outstanding issues. Your ability to communicate effectively and maintain strong relationships with customers will be key to achieving our financial goals. Responsibilities: Deliver generated invoices to customers regularly via mail, email, or customer portals. Contact customers for all past due invoices and handle calls related to customer inquiries or complaints, documenting all correspondence. Manage all delinquent accounts until final resolution. Communicate clearly with customers and management using excellent verbal and written skills. Maintain close relationships with customers to achieve stated goals. Research individual invoices against manual files or pre-arranged customer agreements as necessary. Communicate with account managers, business centers, or higher management when accounts are deemed uncollectible at the department level. Perform summary billings for a predefined list of customers regularly using Excel and various reporting tools. Prepare custom invoices according to customer requirements. Prepare credit notes and obtain required approvals. Maintain a 5% or lower delinquency rate with assigned accounts and ensure unapplied cash is aged no more than 30 days, clearing all from customer accounts by the fiscal month's end. Assist in ad hoc projects as needed. Embrace a spirit of continuous improvement by analyzing processes and suggesting areas that require enhancement. Collaborate effectively as part of a team with both local and remote personnel. Essential Skills: 1+ year experience with collections. Two years of accounts receivable or similar experience. Proficiency in Excel, Word, and general computer systems. Additional Skills & Qualifications: Experience with the specified systems is a plus. Knowledge of advanced accounting software is advantageous. Work Environment: This position offers a hybrid/remote work environment, requiring you to be within driving distance of Watertown, WI. Job Type & Location: This is a contract position based out of Watertown, Wisconsin. Pay and Benefits: The pay range for this position is $20.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type: This is a hybrid position in Watertown, WI. Application Deadline: This position is anticipated to close on Sep 14, 2025.
As an Accounts Receivable Specialist, you will play a crucial role in maintaining and improving our financial processes. You will be responsible for managing customer invoices, ensuring timely payments, and maintaining communication with clients to resolve any outstanding issues. Your ability to communicate effectively and maintain strong relationships with customers will be key to achieving our financial goals. Responsibilities: Deliver generated invoices to customers regularly via mail, email, or customer portals. Contact customers for all past due invoices and handle calls related to customer inquiries or complaints, documenting all correspondence. Manage all delinquent accounts until final resolution. Communicate clearly with customers and management using excellent verbal and written skills. Maintain close relationships with customers to achieve stated goals. Research individual invoices against manual files or pre-arranged customer agreements as necessary. Communicate with account managers, business centers, or higher management when accounts are deemed uncollectible at the department level. Perform summary billings for a predefined list of customers regularly using Excel and various reporting tools. Prepare custom invoices according to customer requirements. Prepare credit notes and obtain required approvals. Maintain a 5% or lower delinquency rate with assigned accounts and ensure unapplied cash is aged no more than 30 days, clearing all from customer accounts by the fiscal month's end. Assist in ad hoc projects as needed. Embrace a spirit of continuous improvement by analyzing processes and suggesting areas that require enhancement. Collaborate effectively as part of a team with both local and remote personnel. Essential Skills: 1+ year experience with collections. Two years of accounts receivable or similar experience. Proficiency in Excel, Word, and general computer systems. Additional Skills & Qualifications: Experience with the specified systems is a plus. Knowledge of advanced accounting software is advantageous. Work Environment: This position offers a hybrid/remote work environment, requiring you to be within driving distance of Watertown, WI. Job Type & Location: This is a contract position based out of Watertown, Wisconsin. Pay and Benefits: The pay range for this position is $20.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type: This is a hybrid position in Watertown, WI. Application Deadline: This position is anticipated to close on Sep 14, 2025.