Inside Higher Ed
Assistant Director of Educational Events and Programs
Inside Higher Ed, Palo Alto, California, United States, 94306
Assistant Director of Educational Events and Programs
To be considered, please submit a cover letter and resume along with your online application. Work Arrangement: Hybrid (minimum 3 days per week onsite).
Office: Office of the Vice Provost for Graduate Education (VPGE), Stanford, California. VPGE delivers programs to Stanford’s 9,000+ graduate students and 3,000+ postdoctoral scholars, supports admissions and recruitment across all departments, and curates graduate academic policies. VPGE aims to ensure outstanding research and learning opportunities for students from diverse backgrounds and perspectives, with targeted support for interdisciplinary research, professional development, and innovative teaching and scholarship.
Role overview: VPGE is seeking an events professional to join the team. Reporting to the Associate Director of Events, you will plan and execute events, programs, and workshops for the Graduate Professional Development portfolio, Stanford Graduate Summer Institute, and fellowship programs. The role requires independent work and teamwork to manage all aspects of event planning including marketing, websites, vendor coordination, registration systems, data collection, and evaluation. You will reconcile and monitor event expenditures and manage multiple complex projects.
In This Role, You Will
Lead complex event planning and execution by coordinating with stakeholders, vendors, venues, and the production and distribution of materials.
Communicate with students, faculty, administrators, campus collaborators, visiting presenters, vendors, and officials for assigned events.
Build and maintain relationships with internal and external partners.
Utilize and manage complex databases, spreadsheets and software including event planning software, student application and attendance reports, and project management tools.
Oversee financial transactions, monitor budgets, reconcile statements, and resolve discrepancies.
Train junior event planners to execute events according to university standards.
Oversee student volunteers and contingent event staff in the execution of events.
Carry out additional related responsibilities as needed.
Occasionally work extended hours (evenings or weekends) for events or special projects.
Minimum Requirements Education & Experience: Bachelor’s degree and three years of relevant experience or a combination of education and relevant experience.
Knowledge, Skills And Abilities
Demonstrated success managing event teams, planning, budgeting, and achieving budget goals.
Excellent project management skills with the ability to manage complex timelines and multiple projects.
Ability to work independently and as part of a team.
Excellent interpersonal, communication, time management, and customer service skills; well organized and detail oriented.
Exceptional customer service and ability to cultivate partnerships.
Confident in making strategic decisions with good judgment and creative problem-solving.
Ability to collaborate with students, staff, and faculty across the university.
Ability to independently plan, coordinate, and lead multiple events from inception to execution.
Knowledge of budgeting, account reconciliation, and sound financial decisions.
Ability to use or learn surveys, application platforms, spreadsheets, and cloud-based collaboration tools.
Knowledge of Microsoft Office, FileMaker Pro, and cloud apps such as Google Docs and Forms.
(Preferred) Knowledge of Qualtrics, eResources, MailChimp, Drupal, and Adobe Creative Cloud.
Certifications And Licenses Must possess and maintain a valid California non-commercial Class C Driver’s License.
Physical Requirements
Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
Occasionally kneel/crawl, twist/bend/stoop, grasp, lift/carry/push/pull objects weighing 21-40 pounds.
Ability to drive day and night.
Reasonable accommodation will be provided to applicants with disabilities as required by law.
Working Conditions May require some travel and working evenings and weekends.
Work Standards
Comply with California Vehicle Code and Stanford driving requirements when conducting university business.
Demonstrate strong interpersonal skills with colleagues, clients, and external organizations.
Promote a culture of safety and responsible work practices.
Comply with University policies and procedures.
The expected pay range for this position is $82,650 to $101,690 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered will be determined based on factors such as responsibilities, qualifications, departmental budget, internal equity, location, and external market pay.
At Stanford University, base pay represents only one aspect of the rewards package. The Cardinal at Work website provides information on benefits and rewards offered to employees. Details may be discussed during the hiring process.
Why Stanford is for You
Freedom to grow: career development programs, tuition reimbursement, or course auditing.
A caring culture: retirement plans, generous time off, and family care resources.
A healthier you: health care benefits and access to on-site facilities.
Discovery and fun: access to cultural and recreational experiences.
Enviable resources: commuter programs, ridesharing incentives, and more.
Additional information includes schedule, job code, employee status, grade, requisition ID, and work arrangement details. For complete details, refer to the job posting on Stanford’s careers site.
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Office: Office of the Vice Provost for Graduate Education (VPGE), Stanford, California. VPGE delivers programs to Stanford’s 9,000+ graduate students and 3,000+ postdoctoral scholars, supports admissions and recruitment across all departments, and curates graduate academic policies. VPGE aims to ensure outstanding research and learning opportunities for students from diverse backgrounds and perspectives, with targeted support for interdisciplinary research, professional development, and innovative teaching and scholarship.
Role overview: VPGE is seeking an events professional to join the team. Reporting to the Associate Director of Events, you will plan and execute events, programs, and workshops for the Graduate Professional Development portfolio, Stanford Graduate Summer Institute, and fellowship programs. The role requires independent work and teamwork to manage all aspects of event planning including marketing, websites, vendor coordination, registration systems, data collection, and evaluation. You will reconcile and monitor event expenditures and manage multiple complex projects.
In This Role, You Will
Lead complex event planning and execution by coordinating with stakeholders, vendors, venues, and the production and distribution of materials.
Communicate with students, faculty, administrators, campus collaborators, visiting presenters, vendors, and officials for assigned events.
Build and maintain relationships with internal and external partners.
Utilize and manage complex databases, spreadsheets and software including event planning software, student application and attendance reports, and project management tools.
Oversee financial transactions, monitor budgets, reconcile statements, and resolve discrepancies.
Train junior event planners to execute events according to university standards.
Oversee student volunteers and contingent event staff in the execution of events.
Carry out additional related responsibilities as needed.
Occasionally work extended hours (evenings or weekends) for events or special projects.
Minimum Requirements Education & Experience: Bachelor’s degree and three years of relevant experience or a combination of education and relevant experience.
Knowledge, Skills And Abilities
Demonstrated success managing event teams, planning, budgeting, and achieving budget goals.
Excellent project management skills with the ability to manage complex timelines and multiple projects.
Ability to work independently and as part of a team.
Excellent interpersonal, communication, time management, and customer service skills; well organized and detail oriented.
Exceptional customer service and ability to cultivate partnerships.
Confident in making strategic decisions with good judgment and creative problem-solving.
Ability to collaborate with students, staff, and faculty across the university.
Ability to independently plan, coordinate, and lead multiple events from inception to execution.
Knowledge of budgeting, account reconciliation, and sound financial decisions.
Ability to use or learn surveys, application platforms, spreadsheets, and cloud-based collaboration tools.
Knowledge of Microsoft Office, FileMaker Pro, and cloud apps such as Google Docs and Forms.
(Preferred) Knowledge of Qualtrics, eResources, MailChimp, Drupal, and Adobe Creative Cloud.
Certifications And Licenses Must possess and maintain a valid California non-commercial Class C Driver’s License.
Physical Requirements
Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
Occasionally kneel/crawl, twist/bend/stoop, grasp, lift/carry/push/pull objects weighing 21-40 pounds.
Ability to drive day and night.
Reasonable accommodation will be provided to applicants with disabilities as required by law.
Working Conditions May require some travel and working evenings and weekends.
Work Standards
Comply with California Vehicle Code and Stanford driving requirements when conducting university business.
Demonstrate strong interpersonal skills with colleagues, clients, and external organizations.
Promote a culture of safety and responsible work practices.
Comply with University policies and procedures.
The expected pay range for this position is $82,650 to $101,690 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered will be determined based on factors such as responsibilities, qualifications, departmental budget, internal equity, location, and external market pay.
At Stanford University, base pay represents only one aspect of the rewards package. The Cardinal at Work website provides information on benefits and rewards offered to employees. Details may be discussed during the hiring process.
Why Stanford is for You
Freedom to grow: career development programs, tuition reimbursement, or course auditing.
A caring culture: retirement plans, generous time off, and family care resources.
A healthier you: health care benefits and access to on-site facilities.
Discovery and fun: access to cultural and recreational experiences.
Enviable resources: commuter programs, ridesharing incentives, and more.
Additional information includes schedule, job code, employee status, grade, requisition ID, and work arrangement details. For complete details, refer to the job posting on Stanford’s careers site.
#J-18808-Ljbffr