GovernmentJobs.com
Budget and Office Lead (Administrative Analyst/Specialist Non-Exempt)
GovernmentJobs.com, Fullerton, California, United States, 92632
Budget And Office Lead (Administrative Analyst/Specialist Non-Exempt)
The Career Center strives to engage the CSUF student body to actively prepare for their future by providing guidance, sharing resources, connecting with employers, and instilling confidence. We facilitate student success in a diverse and competitive global society. We seek an exceptional individual to join our team as the Budget and Office Lead (Administrative Analyst/Specialist Non-Exempt). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity. The Budget and Office Lead provides administrative support, customer service, leads support staff and monitors and maintains units budget, and serves as a liaison to Human Resources and Inclusive Excellence (HRIE). Responsible for monitoring and maintaining multiple budgets, providing up-to-date forecasting and projection reports currently for State, Philanthropic Foundation, Auxiliary Services Corporation (ASC), State Budget, JLD Budget, and Student Success Initiative Fees/Budget for the unit. Initiates budget documents and budget planning meetings, processes authorizations, downloads and reconciles data, prepares reports, and processes documentation including requisitions, payment of invoices, check requests, travel, disbursements, and payroll. Assists director in overseeing day-to-day coordination of administrative operations including the development, implementation, and oversight of operational procedures to deliver service to students, alumni, and employers. Functions as the Career Center's primary liaison to key campus departments. Initiates, analyzes, researches, and collects and prepares complex data of operating and financial reports, including time and attendance records, travel and expense reports, and personnel files. Provides and presents recommendations to management. Oversees purchasing and collection, deposits, and account maintenance. Coordinates work for support staff to assure timely completion of key responsibilities, quality service delivery, and effective teamwork efforts. Coordinates travel arrangements, make reservations, plan itineraries, and handles travel vouchers; make arrangements for meetings, retreats, planning conferences, and in-service training. Organizes overall processes to hire, train, and oversee student employees for the Career Center. Identifies opportunities for service improvement and operational concerns and makes recommendations for improvements to the Director. Participates in meetings, in-service training sessions, retreats and planning conferences, and other professional development activities. Oversees or assists in preparing agendas, taking minutes, and providing administrative support to department committees, special projects, and select standing, ad hoc, and search committees. Other duties as needed or assigned. Essential Qualifications: Bachelor's degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of the general practices, program, or administrative specialty. Basic knowledge of and the ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, or administrative specialty. Knowledge of and the ability to apply basic methods and procedures used for research and statistical analysis. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to make independent decisions, exercise sound judgment, handle multiple priorities, and organize and plan work assignments. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain cooperative working relationships. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications: Five years of experience in an office setting that provides services to students, employers, and the general public. Knowledge of California State University, Fullerton policies and procedures particularly as they relate to budget, finance, travel, purchasing, foundation, advancement, and attendance with a track record of success in the application of these policies and procedures. Special Working Conditions: https://www.fullerton.edu/civilrights/index.html#box5 Additional Information: California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University's strategic goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the https://calstate.policystat.com/policy/10899725/latest/ prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required.
The Career Center strives to engage the CSUF student body to actively prepare for their future by providing guidance, sharing resources, connecting with employers, and instilling confidence. We facilitate student success in a diverse and competitive global society. We seek an exceptional individual to join our team as the Budget and Office Lead (Administrative Analyst/Specialist Non-Exempt). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity. The Budget and Office Lead provides administrative support, customer service, leads support staff and monitors and maintains units budget, and serves as a liaison to Human Resources and Inclusive Excellence (HRIE). Responsible for monitoring and maintaining multiple budgets, providing up-to-date forecasting and projection reports currently for State, Philanthropic Foundation, Auxiliary Services Corporation (ASC), State Budget, JLD Budget, and Student Success Initiative Fees/Budget for the unit. Initiates budget documents and budget planning meetings, processes authorizations, downloads and reconciles data, prepares reports, and processes documentation including requisitions, payment of invoices, check requests, travel, disbursements, and payroll. Assists director in overseeing day-to-day coordination of administrative operations including the development, implementation, and oversight of operational procedures to deliver service to students, alumni, and employers. Functions as the Career Center's primary liaison to key campus departments. Initiates, analyzes, researches, and collects and prepares complex data of operating and financial reports, including time and attendance records, travel and expense reports, and personnel files. Provides and presents recommendations to management. Oversees purchasing and collection, deposits, and account maintenance. Coordinates work for support staff to assure timely completion of key responsibilities, quality service delivery, and effective teamwork efforts. Coordinates travel arrangements, make reservations, plan itineraries, and handles travel vouchers; make arrangements for meetings, retreats, planning conferences, and in-service training. Organizes overall processes to hire, train, and oversee student employees for the Career Center. Identifies opportunities for service improvement and operational concerns and makes recommendations for improvements to the Director. Participates in meetings, in-service training sessions, retreats and planning conferences, and other professional development activities. Oversees or assists in preparing agendas, taking minutes, and providing administrative support to department committees, special projects, and select standing, ad hoc, and search committees. Other duties as needed or assigned. Essential Qualifications: Bachelor's degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of the general practices, program, or administrative specialty. Basic knowledge of and the ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, or administrative specialty. Knowledge of and the ability to apply basic methods and procedures used for research and statistical analysis. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to make independent decisions, exercise sound judgment, handle multiple priorities, and organize and plan work assignments. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain cooperative working relationships. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications: Five years of experience in an office setting that provides services to students, employers, and the general public. Knowledge of California State University, Fullerton policies and procedures particularly as they relate to budget, finance, travel, purchasing, foundation, advancement, and attendance with a track record of success in the application of these policies and procedures. Special Working Conditions: https://www.fullerton.edu/civilrights/index.html#box5 Additional Information: California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University's strategic goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the https://calstate.policystat.com/policy/10899725/latest/ prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required.