Executive Administrative Assistant Job at Synectics Inc in Secaucus

Description:

• Perform administrative duties to support Director and/or large staff

• Answering telephone calls and greeting visitors.

• Determine which requests need to be handled by supervisor or team member

• Schedule meetings, appointments and maintain calendars

• Arrange and prepare materials for staff and other meetings

• Take notes and minutes in meetings

• Prepare communications and documents, such as memos, emails , invoices and other correspondence

• Research and book travel arrangements for staff members

• Complete expense reports

• Respond to procedural requests

• Create and maintain a filing system

• Process and distribute incoming email

• Generate and analyze reports, if applicable

• Perform other duties as assigned to meet the business needs or customer requirements

Qualifications:

• Required Work Experience 2-4 years administrative experience

• Excellent interpersonal and communication skills (oral and written) necessary to effectively interact with customers and co-workers

• Intermediate to advanced computer skills (Word, Excel, PowerPoint)

• Ability to multi-task and work in a fast-paced environment

• HS Diploma or Equivalent

• Required Bachelor's Degree - Business or related field - Preferred

• Shift/Time Zone: M - F 8:30 - 5pm, possibly OT

Benefits:

Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.

Technical Certification Bonus: Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.

Synectics is an equal opportunity employer.