Human Resources Specialist Job at Montgomery County in Toledo

Overview

Full performance level in human resources support functions and office management under general direction. Requires considerable knowledge of human resources, benefits and payroll policies and procedures in order to assist higher-level human resources management in ensuring division-wide compliance with all federal, state, and county regulations, rules, program requirements, policies and procedures, and bargaining unit contract provisions.

Responsibilities

• Acts as a liaison between the department and administration Human Resources office. Prepares various rosters and reports, maintains confidential and compliance records in an understandable, clear and concise manner ensuring accuracy and timely updates. Collects, analyzes and interprets statistics or other data related to HR activities. May serve as lead worker and provide work direction/training to clerical or support staff. Processes required forms and reports ensuring accuracy, completeness and conformance to applicable policies and procedures, state and federal regulations. May assist in the development and delivery of training and educational programs needed to meet organizational needs and legal requirements in a timely effective manner.
• Assists employees and/or staff with HR related matters, conducts informal orientation and exit interviews, schedules meetings and/or interviews, prepares job postings as needed. Prepares reports and assists higher-level HR staff or administrative staff with HR policies/regulations issues, as needed. Performs related departmental clerical duties, including maintaining inventory records, replenishing supplies, answering phones, greeting visitors, filing, and other assigned office tasks.
• Provides confidential administrative support in HR matters as requested. Maintains HR related training materials and supplies, sets priorities, and coordinates and schedules events to maximize program outreach to employees. Supports organizational objectives in HR related matters and their impact.
• Performs other duties as assigned. Duties may cross functional areas.

Duties for Functional Area Assignment

• Recruitment Specialist: Assists higher level HR professionals with and interacts with various internal managers on position fulfillment requirements. Prepares job postings and advertisements, conducts preliminary applicant screenings, and provides recommendations. Responds to applicant inquiries regarding positions, procedures, and benefits. May conduct interviews and administer in-house testing. Initiates background checks and notifies applicants of hiring decisions. Prepares weekly posting reports.
• Personnel/Payroll Specialist: Maintains personnel records within departmental HR and payroll systems. Prepares and processes personnel actions (PAs), determines appropriate coding and transmits data from applicant tracking system to payroll system. Maintains annual inventory and orders office supplies. Maintains leave records (e.g., sick, vacation and personal) and related accruals. Compiles payroll costs by type of employee, location and related categories for regulatory and budgetary reporting. Receives and audits timecards and/or electronic attendance data, coordinating with division supervisors. Applies paid/unpaid time against available allowances, calculates premium pay on the basis of applicable conditions, and forwards audited data to Auditor’s payroll department. Research back-pay situations and responds to inquiries regarding payroll and personnel actions, including interpretation of county policies and collective bargaining agreements.
• Benefits Specialist: Responsible for maintaining the database system for benefits administration, generates reports, confirmations and statements, processes enrollment information through internal and external systems; (e.g., life events, new employees, terms & incentives). Calculates and requests payroll adjustments as necessary and collects missed benefit deductions. Provides benefits information to Montgomery County employees, assists employees to complete forms, collects required documentation from employees and answers questions regarding enrollment/changes, verifies coverage with carriers and providers, clarifies discrepancies and certifies final data, assists with annual open enrollment process, assists with developing forms and employee communications materials (i.e. new employee orientation packets), coordinates the printing and distribution of human resources written material, communicates changes and relevant issues to appropriate department for systems coordination, makes presentations at meetings concerning benefits, schedules meetings and presentations, provides short-term disability reporting to payroll departments, updates benefits calendar, processes Medical Support Orders, and performs special projects as assigned in related areas.
• Reception/Administrative Specialist: Welcomes visitors and answers main phone line for HR office. Provides administrative support to the human resources staff by preparing correspondences, reports, lists and other documents as requested by designated office personnel. Uses Outlook to set up and coordinate meetings for the human resources office and staff. Coordinates department travel and conference arrangements including completing travel authorization forms and registration. Scans documents into personnel files using On-Base. Handles office maintenance issues. Distributes mail throughout the Department. Copies, prints, and distributes a variety of written materials as requested by other designated office personnel. Maintains common areas of the HR office. Monitors and updates the web page(s) for HR. Reviews, responds, and forwards emails sent to the HR mailbox.

Gathers, assembles, updates, distributes and/or files a variety of information, forms, records, and data as requested using traditional filing systems or databases as necessary and additional duties as assigned. Reconciles invoices, processes invoices for payment, processes tuition reimbursement requests, and administers other tasks as needed. May assist HR Director, Associate HR Director and Assistant HR Director with drafting documents, retrieving data, and conducting research.

Completion of undergraduate core program in human resources, business administration, management or public administration OR at least one (1) year of HR, administrative, or office support experience (public sector experience preferred); OR alternative, equivalent evidence of the minimum class requirements.

Driving Requirement: Must maintain a current valid United States driver’s license with an acceptable driving record.

Training & Development Required: N/A