Robert Half is hiring: Administrative Assistant in Portland

We are looking for a part time detail-oriented Administrative Assistant to join our team on a contract basis. This onsite position is based in Falmouth, Maine, and offers a great opportunity for someone who thrives in a dynamic office environment. The role involves supporting various administrative tasks and requires strong organizational skills and a collaborative mindset.

Responsibilities:

• Manage inbound calls efficiently while maintaining a detail-oriented demeanor.

• Input data accurately using Excel and other software tools.

• Process invoices and manage using QuickBooks, no prior experience required.

• Deliver exceptional customer service by addressing client inquiries and resolving issues.

• Prioritize and multitask daily responsibilities to ensure smooth office operations.

• Collaborate effectively with team members to achieve shared goals.

• Maintain organized records and documentation for administrative tasks.

• Assist with receptionist duties, including greeting visitors and handling correspondence.

• Uphold an experienced and detail-oriented attitude in all interactions.

• Proven experience in administrative support or a related role.

• Proficiency in Excel and for data entry and financial tasks.

• Excellent customer service skills with a focus on communication and problem-solving.

• Ability to multitask and prioritize tasks in a fast-paced environment.

• Strong organizational skills and attention to detail.

• Ability to work effectively as part of a team.

• Previous experience with answering inbound calls and receptionist duties.

• A detail-oriented and experienced approach suitable for an office setting.