Administrative Assistant Job at USA Jobs in Falmouth

Part Time Administrative Assistant

We are looking for a part time detail-oriented Administrative Assistant to join our team on a contract basis. This onsite position is based in Falmouth, Maine, and offers a great opportunity for someone who thrives in a dynamic office environment. The role involves supporting various administrative tasks and requires strong organizational skills and a collaborative mindset.

Responsibilities:

Manage inbound calls efficiently while maintaining a detail-oriented demeanor.

Input data accurately using Excel and other software tools.

Process invoices and manage using QuickBooks, no prior experience required.

Deliver exceptional customer service by addressing client inquiries and resolving issues.

Prioritize and multitask daily responsibilities to ensure smooth office operations.

Collaborate effectively with team members to achieve shared goals.

Maintain organized records and documentation for administrative tasks.

Assist with receptionist duties, including greeting visitors and handling correspondence.

Uphold an experienced and detail-oriented attitude in all interactions.

Requirements:

Proven experience in administrative support or a related role.

Proficiency in Excel and for data entry and financial tasks.

Excellent customer service skills with a focus on communication and problem-solving.

Ability to multitask and prioritize tasks in a fast-paced environment.

Strong organizational skills and attention to detail.

Ability to work effectively as part of a team.

Previous experience with answering inbound calls and receptionist duties.

A detail-oriented and experienced approach suitable for an office setting.