Job Description
We are looking for an experienced Office Coordinator to join our team on a long-term contract basis in Los Angeles, California. This role is ideal for someone who thrives in a dynamic environment and enjoys interacting with diverse individuals. You will play a key role in ensuring smooth day-to-day operations at our facility.
Responsibilities:
• Manage the front desk by welcoming visitors and providing assistance with inquiries.
• Operate and maintain a multi-line phone system, ensuring calls are directed to the appropriate departments.
• Handle inbound calls professionally, addressing concerns and resolving issues promptly.
• Coordinate schedules and appointments, ensuring seamless communication between staff and clients.
• Perform general administrative tasks such as filing, data entry, and record-keeping.
• Monitor and manage office supplies to ensure availability when needed.
• Support the team with ad hoc tasks to maintain a well-functioning office environment.
• Maintain a clean and organized reception area to create a positive impression for visitors.
• Minimum of 3 years of experience in a receptionist or office coordinator role.• Proficiency in operating multi-line phone systems, including switchboards with 1-10 lines.
• Strong communication skills, both verbal and written.
• Excellent organizational abilities and attention to detail.
• Ability to handle multiple tasks simultaneously and prioritize effectively.
• Familiarity with basic office software, including Microsoft Office Suite.
• A detail-oriented demeanor and a customer-focused approach.
• Must be available for part-time work as required.