Robert Half
Job Description
Job Description
We are looking for an organized and customer-focused Receptionist to join our team on a Contract to permanent basis in Cupertino, California. In this role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and detail-oriented experience. This position offers the opportunity to support various administrative tasks while contributing to the smooth operation of the office.
Responsibilities:
• Greet and assist visitors, ensuring they feel welcomed and are directed to the appropriate personnel or location.
• Manage incoming phone calls using a multi-line phone system and ensure prompt and accurate responses.
• Handle incoming and outgoing mail, packages, and correspondence efficiently.
• Perform administrative tasks such as data entry, document filing, and maintaining organized records.
• Maintain the cleanliness and orderliness of the reception area to uphold a detail-oriented appearance.
• Schedule and manage appointments, ensuring the calendar is up-to-date and conflicts are minimized.
• Provide support for office operations, including assisting with special projects and ad hoc tasks as needed.
• Collaborate with team members to ensure seamless communication and operations across departments.• High school diploma or equivalent; additional certifications or associate degree preferred.
• At least 1 year of experience in a receptionist or administrative role.
• Proficiency in handling multi-line phone systems and managing inbound calls with a detail-oriented approach.
• Strong communication skills, both verbal and written, with a customer-service-oriented approach.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Detail-oriented demeanor and ability to interact with diverse individuals in a courteous manner.
• Familiarity with basic office equipment and software, including data entry systems.
• Self-motivated and capable of working independently while contributing to team goals.
Responsibilities:
• Greet and assist visitors, ensuring they feel welcomed and are directed to the appropriate personnel or location.
• Manage incoming phone calls using a multi-line phone system and ensure prompt and accurate responses.
• Handle incoming and outgoing mail, packages, and correspondence efficiently.
• Perform administrative tasks such as data entry, document filing, and maintaining organized records.
• Maintain the cleanliness and orderliness of the reception area to uphold a detail-oriented appearance.
• Schedule and manage appointments, ensuring the calendar is up-to-date and conflicts are minimized.
• Provide support for office operations, including assisting with special projects and ad hoc tasks as needed.
• Collaborate with team members to ensure seamless communication and operations across departments.• High school diploma or equivalent; additional certifications or associate degree preferred.
• At least 1 year of experience in a receptionist or administrative role.
• Proficiency in handling multi-line phone systems and managing inbound calls with a detail-oriented approach.
• Strong communication skills, both verbal and written, with a customer-service-oriented approach.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Detail-oriented demeanor and ability to interact with diverse individuals in a courteous manner.
• Familiarity with basic office equipment and software, including data entry systems.
• Self-motivated and capable of working independently while contributing to team goals.