Green Key Resources is hiring: Administrative Assistant in New York

A non-profit organization seeks a temporary Administrative Assistant to support an executive and team. The ideal candidate will have at least 5 years of experience supporting a team with heavy travel coordination, calendar management, and event planning. This role has the opportunity to convert.

Location: Fully Onsite

Hours: 9am - 6pm

Pay rate: $35-38/hr

Key Responsibilities:

• Efficiently manage and coordinate complex calendars
• Act as first point of contact, screening calls and fielding inquiries
• Prioritize and schedule meetings, both internal and external, including leadership meetings and conferences
• Resolve scheduling conflicts and proactively adjust appointments as needed
• Organize all aspects of business travel and create detailed itineraries for team members
• Manage projects and timelines, ensuring follow up as needed
• Assist with correspondence, presentations and meeting preparation
• Process invoices and expense reports
• Assist with onboarding/introductions for new team members and interns
• Other ad hoc project and event planning as requested

Qualifications:

• Minimum of 5+ years in a high-level administrative support role
• Bachelor's degree preferred
• Experience with project management preferred
• Exceptional organizational skills with the ability to manage multiple tasks and priorities
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Concur
• Experience arranging complex travel
• Strong attention to detail and accuracy
• Ability to maintain confidentiality and handle sensitive information with discretion

Seniority level:

Associate

Employment type:

Contract

Job function:

Administrative

Industries:

Non-profit Organizations and Research Services