BOLT Staffing
Executive Secretary
Job Location: Sacramento, California
Job Type: Temporary
Pay Rate: $33-40.11/hour
Schedule: Monday - Friday; 8am-5pm
Description of Position:
Do you have experience as an Executive Secretary? Our client is seeking a highly skilled Executive Secretary to provide advanced administrative and secretarial support to a County Agency Administrator, Department Director, or other executive-level management. This role requires strong independent judgment, the ability to handle confidential information, and the capacity to anticipate needs while meeting critical deadlines.
This position is ideal for an experienced administrative professional who thrives in a dynamic government setting and is ready to take ownership of complex tasks that directly support high-level decision-making.
Job Responsibilities:
Provide executive-level administrative support including scheduling, correspondence, and recordkeeping. Screen visitors and phone calls, resolve issues using sound judgment, and interpret policies and procedures. Coordinate meetings (in-person and virtual), prepare agendas, materials, and manage logistics. Arrange travel and maintain calendars for executives and staff. Draft, edit, and format correspondence, memos, and reports with minimal input. Maintain confidential and complex records to ensure accuracy and compliance. Serve as a liaison between department leadership, staff, other agencies, and the public. Research, compile, and summarize data and reports as needed. Organize workload, set priorities, and ensure deadlines are met for yourself and supporting staff. Supervise or guide clerical or temporary staff when required.
Description of Company: You will be supporting a government agency in a city in Sacramento County. Qualifications: Education & Experience: Option 1: Two (2) years of full-time paid secretarial or administrative assistant experience in a government agency, directly supporting a manager or higher-level position. Option 2: Four (4) years of full-time paid clerical or higher-level experience, including all of the following:
Calendar management for a supervisor, program, or department Preparation of agendas, meeting materials, and minutes Screening/routing calls, correspondence, and visitors
Knowledge of:
Administrative and secretarial practices, including calendar management Government operations and organizational structure Business correspondence and professional writing standards Data collection, recordkeeping, and office systems (electronic and physical) Microsoft Office Suite, virtual meeting platforms, and database applications
Ability to:
Exercise discretion and maintain confidentiality Work independently, prioritize tasks, and meet critical deadlines Communicate clearly and concisely, both verbally and in writing Provide excellent customer service to staff and the public Build effective working relationships across departments and agencies
Why You’ll Love This Role This is more than a clerical job—it’s a chance to work closely with leadership in a dynamic government setting where your organizational skills and independent judgment will have a real impact. If you enjoy variety, thrive under pressure, and value contributing to public service, this role is for you.
Similar Positions: Administrative Assistant Executive Assistant Administrator Office Coordinator Bolt Staffing is an equal opportunity employer. Applicants of all backgrounds are encouraged to apply. We understand that you might not meet every requirement for this position, but we encourage you to apply even if you do not "Check all the boxes." For inquiries about this position or to explore other job opportunities at Bolt, feel free to contact us at the following numbers:
Stockton - (209) 307-6115 American Canyon - (707) 552-7800 Sonoma - (707) 939-2800
Provide executive-level administrative support including scheduling, correspondence, and recordkeeping. Screen visitors and phone calls, resolve issues using sound judgment, and interpret policies and procedures. Coordinate meetings (in-person and virtual), prepare agendas, materials, and manage logistics. Arrange travel and maintain calendars for executives and staff. Draft, edit, and format correspondence, memos, and reports with minimal input. Maintain confidential and complex records to ensure accuracy and compliance. Serve as a liaison between department leadership, staff, other agencies, and the public. Research, compile, and summarize data and reports as needed. Organize workload, set priorities, and ensure deadlines are met for yourself and supporting staff. Supervise or guide clerical or temporary staff when required.
Description of Company: You will be supporting a government agency in a city in Sacramento County. Qualifications: Education & Experience: Option 1: Two (2) years of full-time paid secretarial or administrative assistant experience in a government agency, directly supporting a manager or higher-level position. Option 2: Four (4) years of full-time paid clerical or higher-level experience, including all of the following:
Calendar management for a supervisor, program, or department Preparation of agendas, meeting materials, and minutes Screening/routing calls, correspondence, and visitors
Knowledge of:
Administrative and secretarial practices, including calendar management Government operations and organizational structure Business correspondence and professional writing standards Data collection, recordkeeping, and office systems (electronic and physical) Microsoft Office Suite, virtual meeting platforms, and database applications
Ability to:
Exercise discretion and maintain confidentiality Work independently, prioritize tasks, and meet critical deadlines Communicate clearly and concisely, both verbally and in writing Provide excellent customer service to staff and the public Build effective working relationships across departments and agencies
Why You’ll Love This Role This is more than a clerical job—it’s a chance to work closely with leadership in a dynamic government setting where your organizational skills and independent judgment will have a real impact. If you enjoy variety, thrive under pressure, and value contributing to public service, this role is for you.
Similar Positions: Administrative Assistant Executive Assistant Administrator Office Coordinator Bolt Staffing is an equal opportunity employer. Applicants of all backgrounds are encouraged to apply. We understand that you might not meet every requirement for this position, but we encourage you to apply even if you do not "Check all the boxes." For inquiries about this position or to explore other job opportunities at Bolt, feel free to contact us at the following numbers:
Stockton - (209) 307-6115 American Canyon - (707) 552-7800 Sonoma - (707) 939-2800