Western University of Health Sciences
Administrative Assistant
Western University of Health Sciences, San Francisco, California, United States, 94199
Posting Details
About WesternU
As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture.
At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of WesternU. We display a collaborative mindset in how we operate, educate, and serve others.
Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.
Posting Details
Position Title Administrative Assistant
Position Control Number S03954
Type of Position Staff
Position Status Full-time
Campus Western University Campus-Pomona, CA
Position Location California
Department 1460-Osteopathic Manipulative Medicine
Job Summary
To provide support to the Department Chair, faculty, and fellows on the Pomona Campus for the NMM/OMM Department. To provide assistance with the delivery of didactic education by editing and posting the NMM/OMM Department Textbook and Technique Manual, supplemental information and lab hand-outs; managing course and laboratory schedules and student assignments to labs and discussion group assignments; supporting in examination development, delivery, and analysis as required or needed by the department.
Knowledge, Skills and Abilities
Individuals must possess the following knowledge, skills, and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
The technological ability to effectively utilize Word, Excel, PowerPoint, and be willing to learn to use software programs required by the position. Experience with calculator, fax, copy machine and telephone operation. Clear and professional verbal and written communication skills. Must be able to effectively interact with students, faculty, staff and other contacts. Knowledge of medical terminology is helpful, but not required Required Qualifications
Education: Any combination of education, training or experience that provides the required knowledge, skills, and abilities. AA Degree, and/or combined experience/education as substitute for minimum education. Experience: 2-3 years clerical/office experience. Experience with various Microsoft Office software products. Good computer experience. Good oral and written communication skills and the ability to quickly learn medical terminology and the correct spelling of medical terms. Advanced knowledge of scheduling and database management.
Preferred Qualifications
Bachelor's degree highly preferred. Essential Job Duties
Key Responsibilities
Provides administrative support to NMM/OMM Department:
Prepares/maintains department schedules, prepares letters/memos, maintains files, and provides information by answering and directing inquiries. Responsible for agendas and minutes for department meetings; manages overall department calendar. Assists faculty with travel, budget and management of AAO Convocation, OPSC dues, etc. as needed. Key Responsibilities
Prepares/maintains Department Orientation Manual; assists in preparation of semester curriculum; inputs, edits/copies class handouts; and provides support for the application processes for Teaching Assistants and Fellows. Provides support and communication for TAs once hired, with regards to trainings, documents needed to prepare for lab sessions, scheduling, conflicts, etc. Key Responsibilities
Supports the curriculum:
Manages development and dissemination of course syllabi, textbook requirements, information posted via Elentra Announcements, emails, and coordinates with course directors, block leads, fellows, and faculty in each block. Serves as Liaison between CMR and OPP curriculum to ensure accurate student schedules and mediate conflicts. Assists in all educational evaluation systems including evaluations of courses, faculty and preceptor evaluations, and student evaluations. Assists with organizing educational assignments and performs administrative functions involving scheduling, academic assessment, examinations, and enrollment. Maintains various databases associated with ongoing educational outcomes assessments, generates reports and communications. Key Responsibilities
Works closely with Department Manager and provides support as needed:
Assists with tracking and organizing time-off requests and maintaining information related to the NMM/OMM Teaching Fellows Arranges, procures, and purchases food for department events and laboratory equipment and supplies. Coordinates maintenance and repair of lab equipment, skeleton models, OMM tables, etc.. Assists with preparing and maintaining the NMM/OMM departmental budget Key Responsibilities
Works closely with Student Affairs and Office of Academic Affairs to manage student absences, TORs and schedule make-up sessions accordingly. Key Responsibilities
Provides information to the Department of Pre-Clinical Education in the development and implementation of the NMM/OMM schedule as related to courses, blocks, labs, seminars, and other educational activities within COMP. Key Responsibilities
Entry level video editing, video uploading, and assisting faculty as needed. Key Responsibilities
Other duties as assigned. Posting Details Continued
Work Schedule
32 hours per week. Some evenings and weekends may be required.
Working at WesternU
We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.
We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally, • Our faculty, staff, and administrators are 100% focused on student success. • Our University culture creates the context for a nurturing and supportive environment. • Faculty, staff, and students can expect to make deep, personal relationships within the University community. • As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences. • WesternU's core value of humanism encourages all to bring their whole self in all that they do. • We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!
Expected Pay Scale
Minimum $22.00 Hourly
Maximum $22.00 Hourly
About WesternU
As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture.
At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of WesternU. We display a collaborative mindset in how we operate, educate, and serve others.
Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.
Posting Details
Position Title Administrative Assistant
Position Control Number S03954
Type of Position Staff
Position Status Full-time
Campus Western University Campus-Pomona, CA
Position Location California
Department 1460-Osteopathic Manipulative Medicine
Job Summary
To provide support to the Department Chair, faculty, and fellows on the Pomona Campus for the NMM/OMM Department. To provide assistance with the delivery of didactic education by editing and posting the NMM/OMM Department Textbook and Technique Manual, supplemental information and lab hand-outs; managing course and laboratory schedules and student assignments to labs and discussion group assignments; supporting in examination development, delivery, and analysis as required or needed by the department.
Knowledge, Skills and Abilities
Individuals must possess the following knowledge, skills, and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
The technological ability to effectively utilize Word, Excel, PowerPoint, and be willing to learn to use software programs required by the position. Experience with calculator, fax, copy machine and telephone operation. Clear and professional verbal and written communication skills. Must be able to effectively interact with students, faculty, staff and other contacts. Knowledge of medical terminology is helpful, but not required Required Qualifications
Education: Any combination of education, training or experience that provides the required knowledge, skills, and abilities. AA Degree, and/or combined experience/education as substitute for minimum education. Experience: 2-3 years clerical/office experience. Experience with various Microsoft Office software products. Good computer experience. Good oral and written communication skills and the ability to quickly learn medical terminology and the correct spelling of medical terms. Advanced knowledge of scheduling and database management.
Preferred Qualifications
Bachelor's degree highly preferred. Essential Job Duties
Key Responsibilities
Provides administrative support to NMM/OMM Department:
Prepares/maintains department schedules, prepares letters/memos, maintains files, and provides information by answering and directing inquiries. Responsible for agendas and minutes for department meetings; manages overall department calendar. Assists faculty with travel, budget and management of AAO Convocation, OPSC dues, etc. as needed. Key Responsibilities
Prepares/maintains Department Orientation Manual; assists in preparation of semester curriculum; inputs, edits/copies class handouts; and provides support for the application processes for Teaching Assistants and Fellows. Provides support and communication for TAs once hired, with regards to trainings, documents needed to prepare for lab sessions, scheduling, conflicts, etc. Key Responsibilities
Supports the curriculum:
Manages development and dissemination of course syllabi, textbook requirements, information posted via Elentra Announcements, emails, and coordinates with course directors, block leads, fellows, and faculty in each block. Serves as Liaison between CMR and OPP curriculum to ensure accurate student schedules and mediate conflicts. Assists in all educational evaluation systems including evaluations of courses, faculty and preceptor evaluations, and student evaluations. Assists with organizing educational assignments and performs administrative functions involving scheduling, academic assessment, examinations, and enrollment. Maintains various databases associated with ongoing educational outcomes assessments, generates reports and communications. Key Responsibilities
Works closely with Department Manager and provides support as needed:
Assists with tracking and organizing time-off requests and maintaining information related to the NMM/OMM Teaching Fellows Arranges, procures, and purchases food for department events and laboratory equipment and supplies. Coordinates maintenance and repair of lab equipment, skeleton models, OMM tables, etc.. Assists with preparing and maintaining the NMM/OMM departmental budget Key Responsibilities
Works closely with Student Affairs and Office of Academic Affairs to manage student absences, TORs and schedule make-up sessions accordingly. Key Responsibilities
Provides information to the Department of Pre-Clinical Education in the development and implementation of the NMM/OMM schedule as related to courses, blocks, labs, seminars, and other educational activities within COMP. Key Responsibilities
Entry level video editing, video uploading, and assisting faculty as needed. Key Responsibilities
Other duties as assigned. Posting Details Continued
Work Schedule
32 hours per week. Some evenings and weekends may be required.
Working at WesternU
We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.
We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally, • Our faculty, staff, and administrators are 100% focused on student success. • Our University culture creates the context for a nurturing and supportive environment. • Faculty, staff, and students can expect to make deep, personal relationships within the University community. • As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences. • WesternU's core value of humanism encourages all to bring their whole self in all that they do. • We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!
Expected Pay Scale
Minimum $22.00 Hourly
Maximum $22.00 Hourly