Adams & Martin Group
Director of Administration
Adams & Martin Group, Costa Mesa, California, United States, 92626
Position Overview
All potential applicants are encouraged to scroll through and read the complete job description before applying.
Adams & Martin Group has partnered with a leading probate litigation law firm seeking a
Director of Administration
to oversee the day-to-day operations of multiple offices across Southern California. This role, based in Los Angeles, San Diego, or Orange County, is pivotal in shaping firm culture, enhancing collaboration, and driving operational excellence to support ongoing growth and success. The Director will report directly to the Founding Partner and is expected to work on-site, five days a week.
Responsibilities
People & Culture Lead hiring strategy, recruitment partnerships, and employer brand initiatives. Oversee onboarding, performance management, and professional development across all offices. Mentor and coach staff to foster a diverse, inclusive, high-performing team. Manage employee benefits, annual reviews, and compliance training. Coordinate staff recognition and appreciation initiatives. Operations & Finance Manage daily office operations and administrative functions across multiple locations. Develop staffing plans and budgets aligned with firm objectives. Oversee vendor relationships, contracts, and facility management. Partner with Finance to support local financial operations, expense management, and budget compliance. Ensure compliance with health, safety, and cybersecurity requirements. Provide support for payroll processing, insurance policies, and business license management. Lead Directors' Meetings to align cross-departmental collaboration and communication. Communications & Client Support Oversee internal communications, crisis response, and emergency contingency planning. Manage client and visitor services, including meeting coordination and security protocols. Partner with Marketing to assist with client events and firm-wide initiatives.
Qualifications
Bachelor's degree required; 5+ years of office management/administration in a law firm or professional services environment. Proven leadership skills with the ability to motivate, coach, and mentor staff. Strong financial acumen and experience managing budgets. Background in facilities management and vendor negotiations. Excellent communication and relationship-building skills across all organizational levels. Ability to manage multiple priorities under tight deadlines in a fast-paced setting. Willingness to travel quarterly to regional offices. Demonstrated project management and change management expertise.
Required Work Hours
Monday - Friday, 8-hour shift
Benefits
Competitive salary ($125,000-$150,000) plus discretionary bonuses 401(k) with firm contribution Health, dental, and vision insurance Paid vacation, sick leave, and parental leave Life insurance coverage Paid parking Opportunities for career advancement in a supportive environment
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
All potential applicants are encouraged to scroll through and read the complete job description before applying.
Adams & Martin Group has partnered with a leading probate litigation law firm seeking a
Director of Administration
to oversee the day-to-day operations of multiple offices across Southern California. This role, based in Los Angeles, San Diego, or Orange County, is pivotal in shaping firm culture, enhancing collaboration, and driving operational excellence to support ongoing growth and success. The Director will report directly to the Founding Partner and is expected to work on-site, five days a week.
Responsibilities
People & Culture Lead hiring strategy, recruitment partnerships, and employer brand initiatives. Oversee onboarding, performance management, and professional development across all offices. Mentor and coach staff to foster a diverse, inclusive, high-performing team. Manage employee benefits, annual reviews, and compliance training. Coordinate staff recognition and appreciation initiatives. Operations & Finance Manage daily office operations and administrative functions across multiple locations. Develop staffing plans and budgets aligned with firm objectives. Oversee vendor relationships, contracts, and facility management. Partner with Finance to support local financial operations, expense management, and budget compliance. Ensure compliance with health, safety, and cybersecurity requirements. Provide support for payroll processing, insurance policies, and business license management. Lead Directors' Meetings to align cross-departmental collaboration and communication. Communications & Client Support Oversee internal communications, crisis response, and emergency contingency planning. Manage client and visitor services, including meeting coordination and security protocols. Partner with Marketing to assist with client events and firm-wide initiatives.
Qualifications
Bachelor's degree required; 5+ years of office management/administration in a law firm or professional services environment. Proven leadership skills with the ability to motivate, coach, and mentor staff. Strong financial acumen and experience managing budgets. Background in facilities management and vendor negotiations. Excellent communication and relationship-building skills across all organizational levels. Ability to manage multiple priorities under tight deadlines in a fast-paced setting. Willingness to travel quarterly to regional offices. Demonstrated project management and change management expertise.
Required Work Hours
Monday - Friday, 8-hour shift
Benefits
Competitive salary ($125,000-$150,000) plus discretionary bonuses 401(k) with firm contribution Health, dental, and vision insurance Paid vacation, sick leave, and parental leave Life insurance coverage Paid parking Opportunities for career advancement in a supportive environment
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.