Administrative Assistant Job at Rutgers University in Piscataway Township

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Assistant for Rutgers Residence Life.

Responsibilities

• Provides high-level administrative and logistical support to the Residence Education Team and reports primarily to the Director for Residence Education and Staff Development.
• Supports the overall effectiveness of the unit by assisting with the coordination and administration of programs, projects, and operational processes.
• Supports the unit by managing calendars, scheduling appointments, triaging phone and in-person inquiries, and providing exceptional customer service to students, staff, parents, and campus partners.
• Assists with key operational processes including student and professional staff recruitment, employment verification, reference checks, and inventory management for staff apparel and supplies.
• Plays an essential part in coordinating logistics for major departmental initiatives such as student training, professional development, and academic initiatives.
• Handles room reservations, materials preparation, tracking participation, and maintaining records for various educational and engagement efforts.
• Assists with ordering and reconciling purchases, setting up department meetings, and supporting travel arrangements and event planning for student leadership organizations and living-learning communities.
• Works under general supervision, requiring flexibility, attention to detail, and a high degree of confidentiality and discretion in managing sensitive matters.

FLSA Nonexempt • Grade 03 • Salary Details: Minimum $52,602.480; Mid Range $64,788.980; Maximum $76,975.480

Offer Information

The final salary offer may be determined by several factors, including the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.

Position Details

Position Status: Full Time
Working Hours (per week): Standard Hours 37.50
Daily Work Shift: 8:30am to 5:00pm, Monday through Friday
Location: Rutgers University-New Brunswick, Busch Campus, Piscataway, NJ

Qualifications

Minimum Education and Experience

• Bachelor's degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping and/or reporting writing principles and practices.

Certifications/Licenses Required Knowledge, Skills, And Abilities

• Excellent communication, organizational, and interpersonal skills.
• Commitment to excellent customer service and the ability to deal with a diverse staff and a wide variety of situations with discretion and confidentiality.
• Strong computer skills including computer spreadsheet software (Excel).

Preferred Qualifications

• PC based, Microsoft Office/Business Applications.
• Marketplace.
• Roompact.
• HCM.
• Maxient.
• RS2.

Physical Demands and Work Environment / Special Conditions

• Due to the nature of this office, the work hours for this position are 8:30am to 5:00pm, Monday through Friday.

Posting Details

Posting Number: 25ST1851

Posting Open Date: 09/05/2025

Special Instructions to Applicants: Regional Campus Rutgers University-New Brunswick

Home Location: Campus Busch (RU-New Brunswick) • City: Piscataway • State: NJ

Pre-employment and Compliance

All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization requirements apply as described in Rutgers policies. Prospective employees should speak with their hiring manager to determine which policies apply. Failure to provide proof of vaccination or to obtain a medical or religious exemption may result in rescission of offer or disciplinary action.

Affirmative Action / Equal Employment Opportunity

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information, or any other category protected by law. For additional information see the Non-Discrimination Statement.

Supplemental Questions

Required fields are indicated with an asterisk (*)

• * Do you have a Bachelor\'s degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping and/or reporting writing principles and practices?
• Yes
• No

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application

Optional Documents

• List of Professional References (contact Info)