Planet Pharma
Job Description
Primary Responsibilities Provide accurate and effective administrative support to Managers Coordinate administrative duties with other Administrative Associates to ensure seamless group support Identify and anticipate the needs of the group; plan work activities accordingly Manage multiple schedules, including heavy calendaring of complex meetings Arrange, coordinate, and support meetings, events, and activities both onsite and offsite Generate, disseminate, and maintain documents and information Develop, implement, and evaluate departmental work processes and procedures Manage deadlines related to business planning and special projects Collaborate with the Admin team to support complex projects and meet deadlines General Office Responsibilities
Schedule and coordinate staff meetings (onsite/offsite) Create and prepare presentation materials Assist with special projects Schedule travel for staff Process payments and expense reports Maintain department files Order office supplies Maintain photocopying equipment Order catering and supplies for meetings/events Greet and assist visitors Disseminate information as needed Fully utilize PC/MAC and software applications Skills & Qualifications
4+ years in administrative roles preferred Ensure adherence to company policies Facilitate communication across individuals, teams, and functions Strong, positive interpersonal skills; ability to work with diverse individuals Attend and actively contribute to staff-level meetings; coordinate and publish agendas and minutes Engage in administrative team meetings and projects Proactively maximize the effectiveness of managers and team members Handle sensitive, confidential, and complex information with discretion Take direction from team members while managing time and priorities independently Demonstrate proactive decision-making within agreed parameters Maintain a customer-oriented approach Deliver consistently accurate work; manage multiple projects simultaneously Strong PC/MAC skills; proficient in Microsoft Office and Google Apps (Sheets, Slides, etc.) Excellent written and verbal communication Previous experience in biotech preferred Education
BA degree or equivalent experience required Work Environment
Must be comfortable working onsite 5 days per week
Pay Rate Range: $25-34/hr depending on experience
Equal Opportunity Employer: We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.
Fraud Alert: Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it's from an official Planet Pharma domain (@planet-pharma.com, @planet-pharma.co.uk, and @ppgadvisorypartners.com) and not a domain with an alternative extension like .net, .org or .jobs.
Primary Responsibilities Provide accurate and effective administrative support to Managers Coordinate administrative duties with other Administrative Associates to ensure seamless group support Identify and anticipate the needs of the group; plan work activities accordingly Manage multiple schedules, including heavy calendaring of complex meetings Arrange, coordinate, and support meetings, events, and activities both onsite and offsite Generate, disseminate, and maintain documents and information Develop, implement, and evaluate departmental work processes and procedures Manage deadlines related to business planning and special projects Collaborate with the Admin team to support complex projects and meet deadlines General Office Responsibilities
Schedule and coordinate staff meetings (onsite/offsite) Create and prepare presentation materials Assist with special projects Schedule travel for staff Process payments and expense reports Maintain department files Order office supplies Maintain photocopying equipment Order catering and supplies for meetings/events Greet and assist visitors Disseminate information as needed Fully utilize PC/MAC and software applications Skills & Qualifications
4+ years in administrative roles preferred Ensure adherence to company policies Facilitate communication across individuals, teams, and functions Strong, positive interpersonal skills; ability to work with diverse individuals Attend and actively contribute to staff-level meetings; coordinate and publish agendas and minutes Engage in administrative team meetings and projects Proactively maximize the effectiveness of managers and team members Handle sensitive, confidential, and complex information with discretion Take direction from team members while managing time and priorities independently Demonstrate proactive decision-making within agreed parameters Maintain a customer-oriented approach Deliver consistently accurate work; manage multiple projects simultaneously Strong PC/MAC skills; proficient in Microsoft Office and Google Apps (Sheets, Slides, etc.) Excellent written and verbal communication Previous experience in biotech preferred Education
BA degree or equivalent experience required Work Environment
Must be comfortable working onsite 5 days per week
Pay Rate Range: $25-34/hr depending on experience
Equal Opportunity Employer: We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.
Fraud Alert: Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it's from an official Planet Pharma domain (@planet-pharma.com, @planet-pharma.co.uk, and @ppgadvisorypartners.com) and not a domain with an alternative extension like .net, .org or .jobs.