Planet Pharma
Senior Administrative Business Partner
Planet Pharma, South San Francisco, California, us, 94083
Job Description
Role Summary I am seeking a Senior Administrative Business Partner to support our dynamic and fast paced Ophthalmology Team within the Commercial organization. This role is critical to driving operational excellence and ensuring teams are positioned to achieve key business milestones.
Job Responsibilities
Expertly manage complex calendars and shared drives using Google Suite Navigate IT systems (e.g., cSuite, collaboration tools) with ease Maintain relationships with internal and external stakeholders with a high degree of confidentiality Plan and coordinate mid- to large-scale internal meetings and team offsites Support logistics for meetings with external partners, including preparation and follow-up Lead execution of internal events requiring virtual platforms and advanced tech setups Contribute to meeting materials, agendas, note-taking, and follow-up actions Draft communications on behalf of leaders and manage internal content platforms (gSites, Spaces, newsletters) Oversee logistics of office moves and space planning in collaboration with admin leads Support recruiting logistics, including candidate hosting, interview coordination, and onboarding Plan and manage team-building events, workshops, and training coordination Handle vendor and speaker engagements, including contracts and payments Maintain department org charts and assist in special projects as needed
Functional Responsibilities
Support contracting processes and ensure timely agreement execution Coordinate key meetings and events (e.g., planning sessions, field meetings) Assist with planning and logistics for team offsites and network calls Support onboarding of new team members
Required Skills & Qualifications
5-7 years of administrative, operations, or project management experience (pharma/biotech experience preferred) Strong track record supporting senior leaders Proactive, organized, and able to prioritize and execute tasks independently Collaborative mindset with experience working cross-functionally Trusted with confidential information and exercises sound judgment Detail-oriented with high standards for accuracy Skilled in Microsoft Office and cSuite tools (gMail, gCal, gSheets, Trello, Zoom, etc.) Bachelor's degree or equivalent experience preferred
Pay Rate Range: $30-39/hr depending on experience
Equal Opportunity Employer: We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.
Fraud Alert: Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it's from an official Planet Pharma domain (@planet-pharma.com, @planet-pharma.co.uk, and @ppgadvisorypartners.com) and not a domain with an alternative extension like .net, .org or .jobs.
Role Summary I am seeking a Senior Administrative Business Partner to support our dynamic and fast paced Ophthalmology Team within the Commercial organization. This role is critical to driving operational excellence and ensuring teams are positioned to achieve key business milestones.
Job Responsibilities
Expertly manage complex calendars and shared drives using Google Suite Navigate IT systems (e.g., cSuite, collaboration tools) with ease Maintain relationships with internal and external stakeholders with a high degree of confidentiality Plan and coordinate mid- to large-scale internal meetings and team offsites Support logistics for meetings with external partners, including preparation and follow-up Lead execution of internal events requiring virtual platforms and advanced tech setups Contribute to meeting materials, agendas, note-taking, and follow-up actions Draft communications on behalf of leaders and manage internal content platforms (gSites, Spaces, newsletters) Oversee logistics of office moves and space planning in collaboration with admin leads Support recruiting logistics, including candidate hosting, interview coordination, and onboarding Plan and manage team-building events, workshops, and training coordination Handle vendor and speaker engagements, including contracts and payments Maintain department org charts and assist in special projects as needed
Functional Responsibilities
Support contracting processes and ensure timely agreement execution Coordinate key meetings and events (e.g., planning sessions, field meetings) Assist with planning and logistics for team offsites and network calls Support onboarding of new team members
Required Skills & Qualifications
5-7 years of administrative, operations, or project management experience (pharma/biotech experience preferred) Strong track record supporting senior leaders Proactive, organized, and able to prioritize and execute tasks independently Collaborative mindset with experience working cross-functionally Trusted with confidential information and exercises sound judgment Detail-oriented with high standards for accuracy Skilled in Microsoft Office and cSuite tools (gMail, gCal, gSheets, Trello, Zoom, etc.) Bachelor's degree or equivalent experience preferred
Pay Rate Range: $30-39/hr depending on experience
Equal Opportunity Employer: We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.
Fraud Alert: Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it's from an official Planet Pharma domain (@planet-pharma.com, @planet-pharma.co.uk, and @ppgadvisorypartners.com) and not a domain with an alternative extension like .net, .org or .jobs.