Administrative Assistant Job at Planet Pharma in Seal Beach

Responsibilities

• Provide direct, day-to-day administrative support, including but not limited to scheduling and arranging meetings and logistics, calendar maintenance, travel arrangements, expense reporting, etc.
• Administrative support to Senior Leadership Team (SLT)
• Arrange conference rooms and/or offices, lunch, and administrative support to all Dendreon leaders
• Help support the site’s compliance position by maintaining data and official records, as necessary, which includes maintaining pharmacy licensing board, spreadsheet, and hard copy files
• Support administratively and attend Inspection Readiness Meetings when requested
• Office supply maintenance
• Sends out various Post Masters via Outlook for various departments
• Maintains controlled or departmental documents
• Creates and edits presentations for meetings and/or speaking engagements
• Assist departments with the contracting and PO process
• Support activities related to the Human Resources function, i.e. Monthly Service Awards distribution and upkeep, etc.
• Lead and support event/engagement committees by helping ensure diversity of thought, raising awareness of employee concerns and morale, and generating synergy across the sites

Job Requirements

• High school diploma, Bachelor’s degree or equivalent experience
• Three (3)+ years of related experience
• Proficient in MS Office applications
• Must be able to keep confidential information private, as will be privy to proprietary information
• Strong attention to detail and written/oral communication skills

Working Conditions and Physical Requirements

• Ability to sit or stand for extended periods of time
• Intermittent walking to gain access to work areas
• Finger dexterity sufficient to use a computer and complete paperwork activities
• Vision sufficient to use a computer, read materials, and complete paperwork
• Hearing sufficient to communicate with individuals by telephone and in person
• Ability to lift up to 25 pounds; limited exposure to cold and other environments as specified
• Must have the ability to work around laboratories, manufacturing areas and equipment, and regularly lift 10–20 lbs and up to 50 lbs
• Job performed in a lab, office, or utilitarian (noisy) environment
• Must have the ability to work around laboratories, manufacturing areas and equipment with exposure to blood, blood products or OPIM (other potentially infectious materials) while donning required personal protective materials

Must have: Expert proficiency with Microsoft Office Suites and Concur, booking complex travel arrangements, previous experience working with Senior Leadership