Taylortx is hiring: ADMINISTRATIVE ASSISTANT in Taylor

Job Details

• Job Location: Taylor City Hall - Taylor, TX
• Position Type: Full Time
• Education Level: High School
• Salary Range: $21.04 - $26.82 Hourly
• Job Category: Admin - Clerical

Overview

The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office. This role requires excellent organizational skills, strong attention to detail, and the ability to manage multiple priorities.

Organizational Relationships

• Reports to Internal Services Director.
• This is a non-supervisory position.
• Has regular contact with other employees; may have contact with a variety of other city organizations, vendors, public, etc.

Essential Duties

• Works with department team members to master the basic processes and procedures.
• Processes invoices, purchase orders, work orders, and monthly reports using various software applications.
• Organize and maintain filing systems both digital and physical.
• Assist with special projects and ensure deadlines are met.
• Maintains, orders, and organizes supplies and materials.
• Schedules and provide support for meetings, training, and events; maintains appropriate calendars; coordinates travel for the department.
• Drafts letters, memos, forms, general correspondence, and presentations using appropriate software.
• Assist with managing department budgets.
• Enter and update data in spreadsheets
• Assist with preparing, formatting, and submitting proposals and bid packages.
• Organize and maintain a database of contracts, amendments, and related documents.
• Maintains the Department’s policies and standard operating procedures
• Prepares and maintains monthly departmental reports.
• Assists with Insurance Claims for Fleet and Property.
• Assists Finance with duties as assigned and special projects.
• Supports onboarding new employees.
• Support day-to-day office operations and other duties as assigned.

Qualifications

• Excellent organizational and time management skills.
• Ability to multitask and prioritize tasks effectively
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook, Teams) and familiarity with office equipment.
• Ability to work independently and manage multiple priorities.
• Strong attention to detail and accuracy.
• Ability to handle sensitive and confidential information with professionalism and integrity.
• 3 years’ experience as Administrative Assistant.

Acceptable Experience and Training

• High School diploma or its equivalent
• Two (2) years of administrative and clerical experience preferred
• Any related experience that includes clerical tasks, customer service, research, data entry, and working with computers
• Experience working with governmental entity preferred

Certificates/Licenses Required

• Valid Texas Driver’s license