Administrative Assistant Job at Sbhonline in New York

Overview

Title: Office Assistant
Hours: M-Th: 8:30-4:30, F: 8:30-1:00

Administrative/Office Responsibilities

• Fields/makes phone calls/daily incoming calls/daily or incoming emails
• Communication with security, faculty members, parents, and maintenance
• In charge of manning the copy machine and making/overseeing all copies needed by faculty/other
• Transportation for trips/programs
• Responsible for ordering busses for all trips and programs
• Cell phone collection and monitoring ? After Shaharit every morning ? After lunch every day
• Scheduling make up exams ? Communicates with teachers about makeup exams needed and schedules exams with approval of administration ? Communicates with students and parents on when make up exams are ?
• Collect doctor’s notes/other valid excuse for makeup exam
• Handles nurse responsibilities assuming it is not severe or urgent ? Taking care of students/ calling parents before giving out medication
• Ordering and managing school/office supplies ? Includes supplies for teachers’ kitchen

Student Attendance

• Student Daily attendance
• Enter daily student attendance into Parent Locker
• Keep track of days absent, sign ins, sign outs, cuts and lates (in the system)
• Create student attendance reports
• Create check in reports for students for check in meetings
• Send emails to parents when student is absent/cut
• Daily attendance reminder emails
• Email teachers reminder to enter daily attendance

Assistant to Administrators

• Oversee and manage administrative calendars
• Schedule, meetings, phone calls

Parent Locker Management

• Enters all course information into Parent Locker
• Roster, schedules, class details
• Enters and manages report card information in Parent Locker