University of California - San Francisco
Administrative Assistant
University of California - San Francisco, San Francisco, California, United States, 94199
Administrative Assistant
Psychiatry
Full Time
86269BR
Job Summary
Under the supervision of the Administrative Manager, the incumbent will provide administrative support to the Vice Chair for Child and Adoloescent Psychiatry and Pschology, Division Chiefs and the Chair's Office Administrative Team.
The Administrative Assistant must be able to act independently and cohesively with general supervision to fulfill the overall objective of assuring an efficient and highly organized administrative function. Functions as a gatekeeper, understanding the requirements of the executives and the chair's office to prioritize issues according to urgency and to allocate time accordingly.
The incumbent is responsible for providing project and administraive support, systems access/technical administration, onboarding of staff, and to work in conjunction with and/or act on behalf of their executives and the chair's office. This requires developing a thorough understanding of the practices & policies of the supported units, independently anticipating the needs of the unit, and proactively taking action to address those needs. This position must act with a high degree of political acumen when acting on behalf of the executives and the chair's office, and/or engaging in activities with senior leadership. Must be an independent problem solver and be able to work in a fast-paced high intensity environment. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $29.03 - $41.55 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit:
Department Description
The UCSF Department of Psychiatry and Behavioral Services is among the nation's foremost resources in the field of child, adolescent and adult mental health. Psychiatry faculty members are recognized for their leadership roles in state-of-the-art, comprehensive and compassionate patient care, pioneering research, excellence in training the next generation of leaders, advancing public policy to advance mental health, and commitment to diversity.
Required Qualifications
High school graduation and four years of related administrative experience; or an equivalent combination of education and experience; Excellent verbal communication and presentation skills; excellent organizational skills and interpersonal skills to work effectively on a diverse team. Proficiency with Microsoft Office. Well-developed organizational and documentation skills; ability to attend to details. Well-developed writing skills. Ability to work effectively in a team-based environment; ability to prioritize tasks and meet multiple deadlines. Ability to work independently; resourcefulness.
Preferred Qualifications
Familiarity with UCSF processes and systems; experience and knowledge using Bearbuy, MyExpense, TAO.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce.
We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care.
Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Organization
Campus
Job Code and Payroll Title
004722 BLANK AST 3
Job Category
Administrative Support
Bargaining Unit
Teamsters Local 2010 - Clerical and Allied Services Unit (CX)
Employee Class
Career
Percentage
100%
Location
San Francisco, CA
Campus
Pritzker Psychiatry Building (SF)
Work Style
Fully On-Site
Shift
Days
Shift Length
8 Hours
Additional Shift Details
Monday-Friday, 8am-5pm
Psychiatry
Full Time
86269BR
Job Summary
Under the supervision of the Administrative Manager, the incumbent will provide administrative support to the Vice Chair for Child and Adoloescent Psychiatry and Pschology, Division Chiefs and the Chair's Office Administrative Team.
The Administrative Assistant must be able to act independently and cohesively with general supervision to fulfill the overall objective of assuring an efficient and highly organized administrative function. Functions as a gatekeeper, understanding the requirements of the executives and the chair's office to prioritize issues according to urgency and to allocate time accordingly.
The incumbent is responsible for providing project and administraive support, systems access/technical administration, onboarding of staff, and to work in conjunction with and/or act on behalf of their executives and the chair's office. This requires developing a thorough understanding of the practices & policies of the supported units, independently anticipating the needs of the unit, and proactively taking action to address those needs. This position must act with a high degree of political acumen when acting on behalf of the executives and the chair's office, and/or engaging in activities with senior leadership. Must be an independent problem solver and be able to work in a fast-paced high intensity environment. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $29.03 - $41.55 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit:
Department Description
The UCSF Department of Psychiatry and Behavioral Services is among the nation's foremost resources in the field of child, adolescent and adult mental health. Psychiatry faculty members are recognized for their leadership roles in state-of-the-art, comprehensive and compassionate patient care, pioneering research, excellence in training the next generation of leaders, advancing public policy to advance mental health, and commitment to diversity.
Required Qualifications
High school graduation and four years of related administrative experience; or an equivalent combination of education and experience; Excellent verbal communication and presentation skills; excellent organizational skills and interpersonal skills to work effectively on a diverse team. Proficiency with Microsoft Office. Well-developed organizational and documentation skills; ability to attend to details. Well-developed writing skills. Ability to work effectively in a team-based environment; ability to prioritize tasks and meet multiple deadlines. Ability to work independently; resourcefulness.
Preferred Qualifications
Familiarity with UCSF processes and systems; experience and knowledge using Bearbuy, MyExpense, TAO.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce.
We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care.
Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Organization
Campus
Job Code and Payroll Title
004722 BLANK AST 3
Job Category
Administrative Support
Bargaining Unit
Teamsters Local 2010 - Clerical and Allied Services Unit (CX)
Employee Class
Career
Percentage
100%
Location
San Francisco, CA
Campus
Pritzker Psychiatry Building (SF)
Work Style
Fully On-Site
Shift
Days
Shift Length
8 Hours
Additional Shift Details
Monday-Friday, 8am-5pm