Confidential - Job Hiring is hiring: Administrative Assistant in Los Angeles

Overview

Are you highly organized and ready to take on a dual-role supporting both executives and office operations? Our client, a leading management consulting firm with impressive clients and a growing business is looking for a Administrative Assistant to join their team! They are looking for a driven candidate to coordinate and manage the general operations of their headquarters while providing administrative support to the team and executives. Are you looking for a challenging, exciting, and growth opportunity? Apply now!

Responsibilities

• Provide administrative support to the team by managing calendars, scheduling meetings, and handling critical communications.
• Oversee day-to-day office operations, ensuring a well-organized and efficient work environment.
• Organize travel, appointments, and agendas for department managers and staff.
• Serve as the first point of contact for visitors, deliveries, and general inquiries; manage office supplies, vendor relationships, and facility maintenance.
• Coordinate logistics for office events, meetings, and company-wide initiatives.
• Support new hires with onboarding, including working with IT to ensure they are set up with the necessary hardware and software.
• Update CRM data to improve forecasting, reporting, and customer interactions.
• Handle customer inquiries promptly and professionally, ensuring issues are resolved and customers are satisfied.
• Collaborate with Marketing, Sales, Operations, and Support teams to facilitate smooth information flow and internal communication.
• Manage additional projects as assigned by the leadership team.

Qualifications

• Minimum 3+ years of experience in an administrative assistant, executive assistant or operations coordinator role, with light experience in office management.
• Bachelor’s degree preferred; high school diploma or equivalent required.
• Ability to thrive in a fast-paced, dynamic environment with changing priorities.
• Strong organizational, time-management, and project management skills.
• Excellent written and verbal communication skills.
• High proficiency in Microsoft Office Suite (Spreadsheets, Documents, Presentations).
• Ability to work both independently and collaboratively with a team.

Please submit your resume for consideration.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.