Confidential - Job Hiring is hiring: Administrative Assistant in Los Angeles

Overview

Administrative Assistant to support dual-role: executive assistance and office operations for a leading management consulting firm. The role involves coordinating and managing general headquarters operations and providing administrative support to the team and executives.

Responsibilities

• Provide administrative support by managing calendars, scheduling meetings, and handling critical communications.
• Oversee day-to-day office operations to maintain an organized and efficient work environment.
• Organize travel, appointments, and agendas for department managers and staff.
• Serve as the first point of contact for visitors, deliveries, and general inquiries; manage office supplies, vendor relationships, and facility maintenance.
• Coordinate logistics for office events, meetings, and company-wide initiatives.
• Support new hires with onboarding, including coordinating with IT to set up hardware and software.
• Update CRM data to improve forecasting, reporting, and customer interactions.
• Handle customer inquiries promptly and professionally, ensuring issues are resolved and customers are satisfied.
• Collaborate with Marketing, Sales, Operations, and Support teams to facilitate smooth information flow and internal communication.
• Manage additional projects as assigned by the leadership team.

Qualifications

• Minimum 3+ years of experience in an administrative assistant, executive assistant or operations coordinator role, with light experience in office management.
• Bachelor’s degree preferred; high school diploma or equivalent required.
• Ability to thrive in a fast-paced, dynamic environment with changing priorities.
• Strong organizational, time-management, and project management skills.
• Excellent written and verbal communication skills.
• High proficiency in Microsoft Office Suite (Spreadsheets, Documents, Presentations).
• Ability to work both independently and collaboratively with a team.

Employment details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative and Project Management
• Industries: Financial Services and Business Consulting and Services

Compensation - Base pay range: $70,000.00/yr - $85,000.00/yr. This range is provided by Confidential - Job Hiring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Note: The role may elicit inquiries about benefits and eligibility; this includes but is not limited to medical and vision insurance, 401(k), paid leave, disability insurance, student loan assistance, and other benefits where applicable.