Executive Administrative Assistant Job at HCA Healthcare in Richmond

Overview

Executive Administrative Assistant role at HCA Healthcare (Parallon).

Introduction

Do you want to join an organization that invests in you as a Executive Administrative Assistant? At Parallon, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.

Note: Eligibility for benefits may vary by location.

Job Summary And Qualifications

The Executive Administrative Assistant performs administrative duties for senior level and executive management.

What you will do in this role:

• Performing complex administrative duties including responding for executive when he/she is unavailable, composing correspondence, and coordinating resources across corporate functions.
• Handling various administrative details with initiative and good judgment.
• Providing general administrative support including typing, answering multiple phone lines, indexing and filing documents, making copies, handling travel arrangements, completing expense reports and scheduling meetings.
• Processes check requests, including coding vendor number on invoices, matching invoices to purchase orders, and receiving reports.
• Checks invoices for correct account numbers and dollar amounts.
• Assign voucher numbers and general ledger account numbers to check requests and invoices and key-in data.
• Maintain daily and monthly system-generated reports.
• Track and report all sales tax accruals.
• Prepare month-end accrual.
• Perform quarterly vendor verifications.
• Plan and manage monthly Floor Meeting/Awards Ceremony (involves hundreds of certificates and prizes for employee recognition).
• Adhere to the current policies and procedures which apply to the responsibilities and accountabilities of this position.
• Managing Amex Travel Cards assigned to management.
• Managing expense reports for Amex Travel Cards.
• Managing Amex Purchase Cards assigned to management.
• Managing expense reports for Amex Purchase Cards.
• Assigning appropriate department and general ledger account numbers to all P-card purchases.
• Tracking, documenting and reporting monthly prizes awarded.
• Project Manager for special facility-wide events (Employee Appreciation Week, Best Companies to Work For application process, Foresight Survey prep and follow through, etc.).
• First contact for all facility vendors including services for daily cleaning, break room vending and secure shredding as well as maintenance and repair of copy and fax machines, HVAC, pest control, fire alarm system, etc.
• Serve as first point of contact for all facility issues (e.g. roof leaks, plumbing problems, carpet stains/damage, etc.) and manage items through to completion
• Manage contract and staffing for on-site Security Officers covering all hours of operation
• Answering inquiries and/or referring callers/visitors to appropriate person/department.
• Gathering information and creating reports as requested.
• Developing and implementing office procedures related to coordination of interoffice communication, records and systems.
• Documenting and managing off site record storage.
• Ensuring adequacy of office supplies and equipment.
• Assisting other staff as requested.
• Attending meetings as assigned and reporting on actions.
• Participating in educational activities and programs.
• Maintaining strictest confidentiality.

What qualifications you will need

• Equivalent work experience
• Associate’s degree in Administrative field
• Minimum three years of administrative experience is required
• Relevant education may substitute experience requirement

Parallon provides full-service revenue cycle management, or total patient account resolution, for HCA Healthcare. Our services include scheduling, registration, insurance verification, hospital billing, revenue integrity, collections, payment compliance, credentialing, health information management, customer service, payroll and physician billing. We also provide full-service revenue cycle management as well as targeted solutions, such as Medicaid Eligibility, for external clients across the country. Parallon has over 17,000 colleagues, and serves close to 1,000 hospitals and 3,000 physician practices, all making an impact on patients,providers and their communities.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

We are a family of 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Executive Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Employment type

• Full-time

Seniority level

• Mid-Senior level

Job function

• Administrative and Health Care Provider

Industries

• Hospitals and Health Care