C-SUITE ASSISTANTS is hiring: Hybrid Executive Assistant/Project Manager to CEO

A successful company that has been in business for 20 years is looking for an Executive Assistant/Project Manager to support the CEO. The company has 70 employees. The role is hybrid-3 days in office, 2 days remote.

About the Job:

• Vet and prioritize the CEO’s emails and draft responses
• Follow up with executives on behalf of the CEO om the status of projects
• Circulate transcripts of executive meetings
• Consolidate info from vendors into spreadsheets
• Prepare and edit correspondence, reports, and presentations
• Maintain well-organized filing systems for professional records and correspondence
• Handle confidential and sensitive information with discretion
• Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
• Plan events (conferences and an annual meeting) and be an integral influence for company morale
• Coordinate Board meetings, prepare materials and attend
• Proactively manage daily calendar, identifying and mitigation potential conflicts
• Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
• Planning and executing internal and external meetings and events
• Schedule internal and external meetings
• Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
• Process expense reports
• Ad hoc projects as needed
• Limited off-hour availability via text

About You:

• Minimum of 8 years of experience in a related support position
• BA/BS from a college or university
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
• Sense of humor
• Dynamic and proactive comfortable in a fast-paced environment.
• Polished, professional demeanor
• Proactive go-getter; no task is too big or too small
• Outstanding communication skills

Salary, Benefits (medical, dental, vision), Life Insurance, 401K, Disability, Paid Vacation plus federal holidays