C-Suite Assistants
Hybrid Executive Assistant/Project Manager
C-Suite Assistants, Greeneville, Tennessee, United States, 37745
A successful company that has been in business for 20 years is looking for an Executive Assistant/Project Manager to support the CEO. The company has 70 employees. The role is hybrid-3 days in office, 2 days remote.
About the Job:
Vet and prioritize the CEOs emails and draft responses
Follow up with executives on behalf of the CEO om the status of projects
Circulate transcripts of executive meetings
Consolidate info from vendors into spreadsheets
Prepare and edit correspondence, reports, and presentations
Maintain well-organized filing systems for professional records and correspondence
Handle confidential and sensitive information with discretion
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Plan events (conferences and an annual meeting) and be an integral influence for company morale
Coordinate Board meetings, prepare materials and attend
Proactively manage daily calendar, identifying and mitigation potential conflicts
Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
Planning and executing internal and external meetings and events
Schedule internal and external meetings
Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
Process expense reports
Ad hoc projects as needed
Limited off-hour availability via text
About You:
Minimum of
8 years of experience in a related support position
BA/BS from a college or university
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Sense of humor
Dynamic and proactive comfortable in a fast-paced environment.
Polished, professional demeanor
Proactive go-getter; no task is too big or too small
Outstanding communication skills
Salary, Benefits (medical, dental, vision), Life Insurance, 401K, Disability, Paid Vacation plus federal holidays
About the Job:
Vet and prioritize the CEOs emails and draft responses
Follow up with executives on behalf of the CEO om the status of projects
Circulate transcripts of executive meetings
Consolidate info from vendors into spreadsheets
Prepare and edit correspondence, reports, and presentations
Maintain well-organized filing systems for professional records and correspondence
Handle confidential and sensitive information with discretion
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Plan events (conferences and an annual meeting) and be an integral influence for company morale
Coordinate Board meetings, prepare materials and attend
Proactively manage daily calendar, identifying and mitigation potential conflicts
Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
Planning and executing internal and external meetings and events
Schedule internal and external meetings
Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
Process expense reports
Ad hoc projects as needed
Limited off-hour availability via text
About You:
Minimum of
8 years of experience in a related support position
BA/BS from a college or university
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Sense of humor
Dynamic and proactive comfortable in a fast-paced environment.
Polished, professional demeanor
Proactive go-getter; no task is too big or too small
Outstanding communication skills
Salary, Benefits (medical, dental, vision), Life Insurance, 401K, Disability, Paid Vacation plus federal holidays