Executive Assistant / Sr. Executive Assistant Job at salesforce.com, inc. in Ind

Overview

Salesforce is the #1 AI CRM, where humans with agents drive customer success together. We are looking for Trailblazers who are passionate about bettering business and the world through AI, driving innovation, and keeping Salesforce's core values at the heart of it all. This role is for an Executive Assistant within Salesforce & Slack Executive Assistants, supporting top executives globally.

Department: Salesforce & Slack Executive Assistants. Role: Executive Assistant contributing to the growth of the company, with duties tailored to the executive’s job functions, personality, and communication style. Our culture is positive, diverse, and collaborative.

Role impact

Our Executive Assistants understand that the success of the executive is a reflection of their work and vice versa, creating a strong atmosphere of teamwork and job satisfaction.

Responsibilities

• Manage day-to-day schedules to ensure the executive can fulfill obligations in an organized, efficient way.
• Coordinate internal and external meetings, including team meetings, all-hands, off-site meetings, one-on-one meetings, and meetings with customers and partners.
• Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs, and events.
• Book appropriate domestic and international travel within Salesforce travel policy, considering visas, costs, and proper documentation.
• Collaborate with employees across groups and with senior executives inside and outside the company; identify key stakeholders.
• Assist with food orders, luncheon planning, and planning of other business-related meetings as requested.
• Perform other administrative and project duties as requested.

Minimum Requirements

• Minimum of 5+ years of applicable administrative experience, ideally from a global software organization.
• Strong execution of administrative activities with high attention to detail, organization, and process.
• Experience setting up and managing virtual meeting platforms (Zoom, Webex, GoToWebinar, Google Meet) and conference calls.
• Strong teamwork skills; ability to contribute improvements to processes and work collaboratively.
• Strong relationship management skills; ability to build a personal network across the company.
• Project coordination experience at an intermediate level.
• Strong verbal and written communication; ability to communicate clearly with senior leaders and external partners.
• Experience partnering with senior management in a fast-paced, innovative environment.
• Experience working with large administrative teams.
• Working proficiency with Google Suite (Gmail, Docs, Drive, Meet). Experience using Quip, Slack, Salesforce and Tableau is a plus.

Additional Desired Skills/Traits

• Customer-centric orientation.
• Agility and flexibility in response to changing priorities.
• Proven ability to manage projects, work under pressure, and meet deadlines.
• Willingness to continuously acquire new competencies and accept new challenges.
• Curiosity and ability to understand the global DNA of the company and its organizations.
• Ability to handle confidential material with discretion.
• Clear, thorough communications with attention to follow-through.

Accommodations

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Posting Statement

Salesforce is an equal opportunity employer and maintains a policy of non-discrimination with all employees and applicants. We believe in equality and strive to create an inclusive workplace free from discrimination. Know your rights: workplace discrimination is illegal.

In the United States, compensation offered will be determined by factors such as location, job level, knowledge, skills, and experience. Some roles may be eligible for incentive compensation, equity, and benefits. Salesforce offers benefits to help you live well, including time off, medical/dental/vision, mental health support, parental leave, life and disability insurance, 401(k), and employee stock purchasing program. More details: https://www.salesforcebenefits.com.