Executive Assistant Job at Dali & Associates Recruiting in Tampa

Executive Assistant Staffing Specialist/Unicorn Finder/Recruiter for 25+ years/Previous EA

Executive Assistant to Founding Partner, Tampa, FL (onsite, full-time, direct-hire)

We are seeking a highly skilled and strategic Executive Assistant to support a Founding Partner in the Tampa office. This is a key role within the firm, requiring a proactive, detail-oriented, and polished professional who thrives in a fast-paced, high-performance environment.

The ideal candidate has experience supporting senior executives—preferably in venture capital, private equity, or financial services—and demonstrates strong organizational skills, sound judgment, and the ability to anticipate needs and act independently. This role requires both strategic thinking and flawless execution.

Key Responsibilities

• Provide high-level administrative support to a Founding Partner, including complex calendar management, internal and external meeting coordination, and prioritization of competing demands.
• Act as a true right hand—proactively anticipating needs, identifying solutions, and managing issues before they arise.
• Arrange comprehensive domestic and occasional international travel, including detailed itineraries and logistics.
• Serve as a firm ambassador, fostering positive relationships with internal teams, external partners, portfolio company CEOs, and other stakeholders.
• Coordinate high-level meetings, conference calls, and video conferences, ensuring all materials and logistics are prepared.
• Process and submit accurate expense reports in a timely manner.
• Lead or assist in the coordination of firm events, including venue booking, invitations, and catering.
• Support select marketing and communications initiatives, such as presentation materials or branded content.
• Handle multiple projects simultaneously, ensuring deadlines are met and priorities are managed effectively.

Qualifications and Skills

• 5+ years of executive-level support, preferably in finance, private equity, venture capital, or related industries.
• Proven ability to support C-level executives or Managing/Founding Partners.
• Exceptionally organized, with outstanding attention to detail and follow-through.
• Highly professional and discreet, with a polished demeanor and strong interpersonal skills.
• Strong calendar, travel planning, and time management skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); able to create high-quality presentation decks.
• Tech-savvy, resourceful, and comfortable adopting new tools or systems.
• Excellent written and verbal communication skills.

What You Bring

• A "no task too small" mindset, combined with the confidence to act as a strategic partner.
• A natural ability to stay calm under pressure, pivot when priorities shift, and maintain poise at all times.
• A high level of professionalism, confidentiality, and emotional intelligence.
• A collaborative spirit and commitment to being part of a tight-knit, high-performing team.

Competitive salary based on experience, skills and education plus healthcare benefits, 401K with match, discretionary bonus potential and equity carry!

Compensation

Base pay range: $100,000.00/yr - $125,000.00/yr

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Venture Capital and Private Equity Principals

EEO statements and job-related disclosures are preserved where applicable.