Executive Personal Assistant Job at Boutique Recruiting in Tampa

Overview

Executive Personal Assistant role at Boutique Recruiting. A nationally recognized insurance group with a strong track record of stability and culture is seeking an Executive Personal Assistant to support their CEO at their Tampa, Florida headquarters. This is a hands-on, onsite role perfect for a proactive and polished professional who thrives in fast-paced environments and is confident managing both personal and executive-level responsibilities. If you are someone who can think five steps ahead, handle multiple priorities with grace, and bring high energy to every task, this is a standout opportunity to join a company known for investing in its people.

This range is provided by Boutique Recruiting. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$85,000.00/yr - $100,000.00/yr

Qualifications

• 3-5+ years of experience supporting a C-suite executive
• Highly organized, tech-savvy, and able to manage competing priorities
• Comfortable working fully onsite and traveling episodically
• Professional, composed, and able to respond quickly and independently
• Proficiency in Microsoft Office Suite and Outlook

Responsibilities

• Manage CEO's calendar, travel plans, and meeting logistics
• Coordinate both commercial and private travel
• Act as liaison between CEO and contacts while they are out of office
• Handle errands, vendor scheduling, and home maintenance across multiple properties
• Prepare and distribute board materials, meeting follow-ups, and weekly status reports
• Partner with the Strategic Advisor to streamline requests and filter communications
• Coordinate and support company events, leadership retreats, and executive trips
• Manage expense reports, vehicle maintenance, and personal gift arrangements
• Keep up with communication, staying ahead of priorities and updates

Benefits

• Medical, dental, and vision insurance
• Short-term and long-term disability, life insurance
• 401(k) with immediate vesting with company match
• PTO opportunities, plus 7 paid holidays and your birthday
• Company-issued phone
• Monthly team events, holiday parties, and a vibrant, supportive culture

Apply now to join a high-performing team where your ability to take the initiative and deliver polished results will be recognized and rewarded.

Job details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Insurance