Executive Assistant Job at Crawford Thomas Recruiting in Oakland Park

Overview

Our client is a boutique interior design firm specializing in custom window treatments and related products for both residential and commercial clients. They are searching for an Executive Assistant to join their team ASAP.

Compensation: $25-28/hour

Responsibilities

• Provide direct administrative support to the business owner, including daily check-ins, task tracking, and calendar management.
• Answer phones, respond to emails, and manage general administrative duties in a professional and timely manner.
• Schedule appointments, coordinate meetings, and assist in project timeline management.
• Handle accounts payable, invoicing, and basic bookkeeping using QuickBooks.
• Act as a point of contact for clients, vendors, and contractors, ensuring prompt and courteous communication.
• Manage digital correspondence and task assignments using Microsoft Outlook and Teams.
• Support project tracking and documentation using Procore and Microsoft 365 tools (Excel, Word, OneDrive).
• Maintain organized physical and digital filing systems.

Qualifications

• Required: 2+ years of experience in an administrative or executive assistant role.
• Proficiency with QuickBooks, Microsoft Office Suite, and Procore.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Ability to work independently in a fast-paced, evolving environment.
• Reliable transportation to and from the office.
• High level of professionalism and discretion with confidential information.

Preferred Qualifications

• Background in interior design, fashion, or creative industries.
• Associate’s or Bachelor’s degree in business administration, communications, or related field.
• Bilingual (English/Spanish or English/Portuguese) is a plus but not required.

Seniority level: Associate

Employment type: Full-time

Job function: Administrative

Industries: Construction and Building Materials