Career Group is hiring: Executive Assistant in Redwood City

Overview

An innovative AI-powered performance marketing company with a reputation for cutting-edge technology and global impact is looking for a proactive Executive Assistant to join its Redwood City or San Francisco office, supporting the R&D leadership team. This role is ideal for someone who thrives in a fast-paced, collaborative environment and enjoys providing high-level support to senior executives across Product, Engineering, and Operations. This is a temporary role for 6 – 7 months, starting in mid-October.

Responsibilities

• Provide day-to-day administrative support to the COO, SVP of Engineering, SVP of Product, and their respective teams
• Manage complex, high-volume calendars across multiple time zones, anticipating conflicts and providing solutions with clear context
• Prepare meeting pre-reads, coordinate attendees, reserve conference rooms, and set up video conferencing systems
• Plan end-to-end domestic and international travel, including flights, hotels, ground transportation, and visas, adhering to budget and policy
• Organize team events and offsites, handling vendor coordination, catering, activities, communications, and run-of-show
• Reconcile and approve expense reports promptly and track monthly team budgets
• Arrange meals and miscellaneous requests as needed
• Maintain confidentiality and exercise excellent judgment in all interactions

Qualifications

• 5+ years of Executive Assistant experience supporting senior leaders in a global fast-paced tech organization; R&D/Product/Engineering experience a plus
• Proven ability to manage complex, global time-zone calendars and travel
• Strong organizational skills with the ability to multitask and work independently
• Excellent written and verbal communication; skilled in note-taking and action tracking
• Proactive, resourceful, calm under pressure, and highly confidential
• Experience planning events, offsites, and managing travel logistics
• Proficiency in Google Workspace (Calendar, Docs, Sheets, Slides), Slack, Zoom, and corporate travel/expense tools
• Must be able to support teams across global time zones

Details

• Compensation: $50.00/hr - $60.00/hr
• Location: Redwood City, CA (Hybrid: in-office 1–2 days/week; with flexibility for additional days if needed)
• Employment type: Temporary (6 – 7 months)
• Seniority level: Associate

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.